Job details

Admin Assistant - job 2 of 2

Position Summary:

The Administrative Assistant performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Administrator and Corporate Manager.

Responsibilities:

Essential Functions

Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
Screens calls and visitors.
Operates copy machine and fax machine.
Distributes incoming mail.
Orders supplies.
Establishes and maintains files and records on an ongoing basis.
Conducts research, data collection, and some analysis of information.
Schedules and maintains calendar of appointments.
Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
Works independently on special projects.
Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
Creates, prepares and coordinates presentations, including charts, graphs, etc.
Creates and maintains databases and spreadsheets.
May assist in preparing and/or monitoring budget.
Performs routine problem solving.
Works with sensitive employee information and confidential organization information.
Interacts professionally with all levels of management.
Significant employee contact and customer service.
May provide work direction to other clerical personnel within the department.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

Maintains established departmental policies and procedures.
Prioritizes workload to manage multiple priorities.
Enhances professional growth and development through participation in education programs, current literature, and workshops.
Performs other duties as assigned.

Orlando Health is one of Florida’s most comprehensive private, not-for-profit healthcare systems providing access to nearly two million Central Florida residents and has provided care for more than 4,600 international visitors annually. Our physician practices, diagnostic centers, hospitals and advanced medical treatments and procedures, along with our highly qualified team of medical specialists, have distinguished Orlando Health as a healthcare leader. We are one of Central Florida’s largest employers with more than 23,000 employees and nearly 4,000 affiliated physicians supporting our philosophy of providing a continuum of care that revolves around patients’ needs. As a leading healthcare resource, providing world-class medical care as well as training our future healthcare providers, Orlando Health will continue to foster growth and development throughout the region for generations to come. We are looking for talented individuals to be part of our team.

Qualifications:

Education/Training
High school diploma or equivalent.

Experience
Four (4) years clerical or secretarial experience. Experience in maintaining updates on websites, processing for policies and procedures, and risk assesment.

Technical writing skill preferred

By Orlando Health

To improve the health and quality of life of the individuals and communities we serve. The Orlando Health Way 6 Strategic Imperatives 1. Embrace Quality and Safety - Providing the best quality care for our patients in the safest environments. 2...

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FUNDING

Other

INDUSTRY

Health Care Services & Hospitals

TEAM SIZE

10000+

LOCATION

Hybrid, based in Orlando, FL

DATE POSTED