Job details

Admin Coordinator

Career Category

Business Development

Job Description

HOW MIGHT YOU DEFY IMAGINATION?

You’ve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.

Admin Coordinator

Live

What you will do

Let’s do this. Let’s change the world. In this vital role you will support a team of five with potential for expanding project management responsibilities. This role will report into the Managing Director, Amgen Ventures and can be based preferably in South San Francisco, or Thousand Oaks, CA, but remote locations may be considered for the right talent. Remote work is primarily expected. The Administrative Coordinator will support a global team of eight across the Amgen BD Transactions and Ventures teams with potential for expanding responsibilities.

Responsibilities:

Manage several executive meeting calendars with multiple priorities and across global time zones. Identify conflicts and creatively resolve, coordinate domestic and international travel arrangements, prepare itineraries and process expense reports
Schedule internal cross functional meetings, diligence calls with external parties and respond to meeting requests. Coordinate internal meetings & capture, transcribe and distribute meeting minutes where applicable
Support conference planning as needed
Maintain Amgen Ventures and BD Transactions internal and external contact lists and databases. Manage distribution lists, organizational charts and Standard Operating Procedure documents
Support internal and external communications and distributions for the Amgen Ventures and BD Transactions teams
Provide backup support as needed to other Business Development Administrative Coordinators/Executive Assistants
Support Amgen San Francisco site planning activities as well as Amgen Ventures community outreach
Administrative special projects as needed

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek possesses with these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of Administrative experience

2 years in a technical school setting with hands-on experience

High school diploma / GED and 4 years of Administrative experience

Preferred Qualifications:

2+ years in an administrative support role
Working knowledge of Tableau
Prior experience managing executive level meeting calendars in a high paced environment
Experience working in a fast-paced fluctuating environment and providing administrative support to remote staff
Self-starter who can function autonomously
Flexible, takes initiative and works well independently and in teams
Excellent communication skills (verbal and written)
Ability to demonstrate sound judgment, solutions-oriented, problem solver
Working knowledge of software platforms including but not limited to Microsoft systems (e.g. Licensing Tracker, SharePoint, MS Teams and the MS Office Suite), Smartsheet, Box, and SAP
Demonstrate strong abilities in prioritizing, managing multiple tasks in order to meet deadlines and priorities, tracking and reporting the status of assignments and activities
Demonstrate interpersonal skills to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes

Thrive

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

The annual base salary range for this opportunity in the U.S. is $68,637 - $85,841.

In addition to the base salary, Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans and bi-annual company-wide shutdowns
Flexible work models, including remote work arrangements, where possible

Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

Amgen will consider for employment qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance.

Salary Range

68,637.00 USD - 85,841.00 USD

Amgen Glassdoor Company Review

4.2

Amgen DE&I Review

No rating

CEO of Amgen

Robert A. Bradway

Approve of CEO

By Amgen

To serve patients. Amgen strives to serve patients by transforming the promise of science and biotechnology into therapies that have the power to restore health or save lives. In everything we do, we aim to fulfill our mission to serve patients....

31 jobs

FUNDING

Mature

INDUSTRY

Biotech & Pharmaceuticals

TEAM SIZE

10000+

LOCATION

Hybrid, based in Thousand Oaks, CA

DATE POSTED

June 1, 2023