Job details

Admin Specialist

ROLE SUMMARY

Performs full clerical, administrative, and general office duties utilizing proficient knowledge of MS Office Suite. Requires significant secretarial experience. Has knowledge of department and company organization, operations, and procedures.

ROLE RESPONSIBILITIES

Organizes and maintains files of supervisor(s) / team’s correspondence, records, etc., following up on pending matters.

Acts as a receptionist for the supervisor(s), screening telephone calls, letters, and/or visitors, answers routine questions, and furnishes information, when possible, to save supervisor’s time.

Schedules appointments and coordinates arrangements for meetings and conferences. May coordinate large meetings and frequently make travel arrangements.

Routes or answers routine correspondence not requiring supervisor’s attention.

Prepares regular reports that gather and summarize data and monitors departmental budget. Project based work to help support the business.

Produces a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets using MS Office Suite.

Places orders and submits purchase orders for assigned department members using company procurement system.

BASIC QUALIFICATIONS

High School Diploma with 6 years of experience or Associate degree in Admin with 4 years of experience. Excellent written/oral and analytical skills. Able to draft routine correspondence and establish own priorities. Proven organizational skills and proficient PC skills (including MicroSoft Office Suite). Understanding of Company and department procedures and systems.

PREFERRED QUALIFICATIONS

Well organized with ability to handle multiple tasks effectively and within deadlines. Proficient problem solving skills.

PHYSICAL/MENTAL REQUIREMENTS

Must be able to lift packages at least 25 pounds in weight.

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

There is a hybrid work schedule with a minimum of three days a week working in the office. There is some overtime associated with this role.

PHYSICAL/MENTAL REQUIREMENTS

Must be able to lift packages at least 25 pounds in weight

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

Minimum of three days of working on premise. There is overtime associated with this position.

Work Location Assignment: Flexible

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

Administrative

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