Administration C

Job Title: Administration C

Job Code: SAS20231205-100752

Job Location: Palm Bay, FL

Job Description: L3Harris Technologies is seeking an Administrative Assistant to perform administrative and staff support duties to support multiple Space Protection & Control programs, reporting directly to the Program Enterprise Director. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal and external customers. They must be meticulous at task management and execution excellence. Must have a focus on problem identification and capable of independently defining and implementing relevant continuous improvement solutions. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and has the ability to interact with all levels of management. The successful candidate will excel at teamwork, as well as working independently. The ability to work with people in various roles and to treat individuals with respect is vital.

Essential Functions:

• Support business administration needs within the RF Systems Division, specifically the program needs within Integration Solutions and Contested Space
• Assist with the preparation of reports, spreadsheets, letters, memorandums, agendas, and schedules; collate and prepare materials for Government Meetings
• Assist with onsite meetings and catering
• Space Planning: Coordinate and track workspace assignments, ensure spaces are prepared for office moves and new hires
• Create/manage Excel spreadsheets, PowerPoint, reports and action item logs
• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms
• Answer a high volume of phone calls, screen and route calls, and assist callers with inquiries
• Arrange travel itineraries and assist with timely submission of expense reports
• Manage office supply inventory and process office supply orders
• Receive/Deliver messages, packages, mail, and paperwork
• Maintain the organizational chart and telephone directory for the department
• Accurately document meetings and publish meeting minutes
• Process Purchase Orders for contingent workers
• Perform other tasks and assignments as needed
• Work closely with Security and IT teams to conduct media transfers between different Information Systems
• Process overtime requests for program team members
• Offer other RF Division support as needed – including customer visits and tours, coordinating facilty accesses, event planning, and similar activities – in support of business needs as defined by the the Business Area General Managers, and the Division Vice President

Qualifications:

• Requires fully proficient job knowledge/skills. Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Current Top Secret / Special Compartmented Information (TS/SCI) clearance
• Proficient with Microsoft office suite of tools including PowerPoint, Word, Excel, Outlook, and SharePoint

Preferred Additional Skills:

• Prior experience with Staffing/Workforce Management tools such as Staffit, PeopleFluent, PeoplSoft
• Prior experience with Staffing/Workforce Management tools such as Ariba