Administrative Aide - College of Pharmacy

Administrative Aide - College of Pharmacy

Market Range: 04

Hiring Salary: $18.54/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Aide provides administrative, clerical, and bookkeeping support to assigned faculty, staff, and students in the College of Pharmacy. This position serves as the subject matter expert for contracts and assists the Director of Finance and Administration with various projects.

DUTIES AND RESPONSIBILITIES:

1. Prepares and enters contracts and Non-Compete Justifications (NCJs) for the college; reviews, reconciles, and monitors contracts; processes invoice-related contracts and ensures payments are within the stipulations of the executed contracts.

2. Assists in providing monthly expenditure and other reports to faculty and secures faculty signatures after their review and approval.

3. Prepares travel requests and expense reports.

4. Orders office and lab supplies including computers, printers, and research equipment for faculty, research technicians, graduate students, and postdocs.

5. Prepares internal transfer vouchers.

6. Assists with equipment inventory, space survey, and self-assessment reports.

7. Prepares and submits requisitions and NCJs for the college.

8. Ensures contract language is within the University Fiscal and/or the laws of the State of Tennessee.

9. Performs other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of administrative experience in an office environment. (Experience working in UT System with IRIS and Blackboard preferred.)

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent interpersonal skills that facilitate effective relationships with faculty, staff, students, and constituents of the college.

• Ability to multi-task and meet short- and long-range deadlines.

• Strong computer skills including Microsoft Word, Excel, and Adobe.

• Proficient in IRIS or ability to learn the system.

• Ability to initiate tasks and work independently with little to no supervision.

• Excellent written and oral communication skills to interact with a diverse group of faculty, students, staff, and visitors.