Administrative Assistant (Remote)

UNITED STATES /COMMERCIAL /FULL-TIME/ REMOTE

About Us

The Athletic is a digital sports media company that brings true sports fans closer to the athletes, teams and leagues that captivate their attention. We serve a multi-faceted audience that craves a richer connection and understanding with immersive storytelling and a like-minded community of fans. Founded in 2016 and with major operational hubs in San Francisco, Los Angeles, London and Melbourne, we empower a truly global team of more than 600 creators and cover more than 250 professional sports and collegiate teams across the United States, Canada and the UK. Our newsroom has produced thousands of in-depth reports along with more than 120 podcasts and other forms of premium content. Put simply, The Athletic is at the center of a sports fan’s universe.

About The Role

The Athletic is looking for an experienced Administrative Assistant to provide tactical administrative support to our Commercial Leadership team, including the Chief Commercial Officer and up to three senior ad leadership team members. You will serve as a key partner for colleagues across our commercial department. Understanding basic company organization, working relationships and business partner roles and responsibilities is important as this position will work closely with other teams across The Athletic. This candidate is able to work successfully in a team environment, build effective working relationships inside and outside of the group, while keeping abreast of general business objectives, policies, standards, services and processes. As Administrative Assistant, you will represent The Athletic brand, to both internal colleagues and external clients, and proactively approach tasks and requests effectively. This position will report directly to the Head of Ad Marketing. 

This role will be remote for candidates currently residing in the United States or Canada.

Responsibilities

• Manage active meeting calendars, including coordinating with participants, resolving conflicts, and generally manage the Commercial Leadership team’s daily schedules. 
• Organize department meetings, including scheduling, reminders, agenda development, conference room and/or virtual room set-up, and technology support.
• Attend key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items.  
• Serve as department administrator managing position changes and maintaining a department vacation calendar. 
• Prepare drafts of general correspondence, department communications, reports and presentations.
• Lead logistics for departmental and team events, social activities, offsite meetings, etc as well as for external events which include, but are not limited to, client entertainment and advertising industry events. 
• Arrange travel and manage expense report processing. 
• Answer questions from department staff, assisting in the resolution of general problems and coordinating with other teams (IT, HR, etc.) to support.
• Field incoming requests, including to department email accounts, and direct them to appropriate teams, and handle highly confidential information with good judgment and discretion.
• Build and maintain a commercial team internal wiki. 
• Launch and maintain a The Athletic Advertising monthly email newsletter, working with Commercial design and strategy teams on content and Sales team for distribution list and upkeep in partnership with an external eCRM partner. 
• Perform other responsibilities and special projects as assigned.

Requirements

• 3+ years experience in an administrative role providing support to senior executives. 
• Experience with G Suite products and applications, including Gmail, calendar, drive and Google Slides. 
• Demonstrated ability to manage and meet deadlines in a fast-paced environment.
• Excellent prioritization and time management skills. 
• Ability to organize and coordinate multiple concurrent projects. 
• Ability to identify and solve problems in a creative way. 
• Collaboratively work with all levels of management and staff.
• Flexible team player, willing to adapt to changes and unafraid of challenges. 
• Excellent written and verbal communication skills. 

The hourly rate for this role is $20.00 - $25.00 USD. The total compensation offered for this position may vary based on factors such as education, experience, skills, and location. It may also include non-cash rewards and benefits. The base salary range is subject to change and may be modified in the future.

The Athletic offers unique perks and benefits to all full-time employees based on their country of residence. Our comprehensive US benefits package includes:

- Highly competitive, employer-contributed medical, dental, vision, basic life and disability insurance plans.

- Savings accounts for medical, wellness, and childcare expenses.

- 401k retirement savings plan and employer match.

- Paid time off including paid sick leave, 11 paid holidays, up to 20 days of accrued paid time off, and up to 20 weeks of Paid Parental Leave.

For international candidates: Our global benefits packages offer similar benefits and perks, competitive to the local market.

The Athletic Media Company is an equal opportunity employer and enthusiastically encourages people from all backgrounds and experiences to apply. The Athletic will consider all applicants without regard to race, religion, color, national origin, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other protected characteristic under applicable law.

Click here to review our Applicant Privacy Notice, which describes how and when The Athletic Media Company collects, uses, and shares certain personal information of job applicants and prospective employees.

Beware of fraudulent job recruiting schemes! Our recruiters use careers@theathletic.com exclusively. We do not conduct interviews via text or instant message and we do not ask candidates to download software, to purchase equipment through us, or to provide sensitive personally identifiable information, such as bank accounts or social security numbers. If you have been contacted by someone claiming to be a recruiter with The Athletic but operating from a different email address about a job offer, please report it as potential job fraud to the law enforcement and to people@theathletic.com.