Job Description

At IFF, we continuously develop new-to-world solutions for the problems that challenge our planet. We are a global leader in scent, food, beverage, health, and biosciences offering our customers a wide range of science-based solutions and offering employees great benefits and a great place to work. Our unparalleled product portfolio is the most robust in the industry and we have leadership positions across key taste, texture, scent, nutrition, enzymes, cultures, soy proteins and probiotics categories. IFF Palo Alto CA (Genencor Technology and Innovation Center) is a state-of-the-art biotechnology R&D lab and pilot plant facility. We have talented and creative teams applying cutting edge technology to address customer needs to meet the needs of a growing population, while protecting our environment for future generations.

Job Description:

The Palo Alto Research & Development Site is looking for a dedicated and passionate individual to join our team as an Administration Assistant. This individual will be responsible for site reception as well as support various site administrative needs.

As the site receptionist this person will be responsible for greeting and directing visitors and contractors, answering a basic multi-line phone system, receiving incoming communications and notifying recipients, coordinating taxi/limo pick-ups, coordinating food service deliveries, sort and distribute incoming/outgoing mail, and completing various clerical tasks as assigned.

Support for other site activities may also include supporting document management programs, coordinating contractor administration processes, supporting HR processes including recruitment and employee orientation processes, and coordinating various site employee programs.

Job Requirements

• 3+ years’ experience as a receptionist or a similar role with High School diploma, some college experience preferred.
• Must have experience working with MSOffice products including Word, Excel, PowerPoint, and Teams.
• Must be a self-starter with excellent phone manners, strong written and verbal communication skills, good organizational skills, and proven success in team environment.

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At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex or veteran status. We strive for inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more…