Administrative Assistant - job 1 of 2

Overview

The Administrative Assistant is responsible to answer telephones and initiate calls to obtain information. Make travel arrangements and open and distribute mail.

Keenan, an Accretive company, is an insurance brokerage and consulting firm meeting the insurance needs of hospitals, public entities and California school districts. Keenan specializes in providing consulting services in the areas of: employee benefits, workers' compensation, loss control, financial, and property & liability.

What You'll Do

• Prepare, track and update District Contracts for PLCA Agreements, fee amendments for the Account Managers.
• Prepare weekly activity report from management team.
• Prepare quarterly reports for the districts.
• Assist Senior Examiners with opening new claims, posting payments and sending invoices to municipalities.
• Manage and track hours worked for all examiners.
• Follow up on insufficient funds requiring management of holding checks.
• Management of monthly trust accounts.
• Resolution of voluminous banking issues such as lost/stolen check and funding requests.
• AB218 claims - set up claim, iVOS treaty research, IT support and funding needs creating extensive support needs for our clients.
• Coding and Reporting Needs.
• Keep track of diaries for all examiners.
• Large Loss Corridor Reports – Review and prepare for quarterly P&L meetings, run reports in iVOS reporter and write ups for claims, save as PDF files to distribute to Large Loss Committee members for their quarterly meetings.
• SAFER/GA (Great American) Reinsurers (monthly) – schedule and prepare claims for conference calls with Oakland/Torrance teams and the Reinsurers.
• Caseload Management Reports (monthly) – distribute to the Oakland/Torrance teams and update the Goal sheet.
• PLCA District Contact Directory List (weekly) – Update district contact lists received by Account Managers.
• Review and update the Claims Kit.
• Update organization charts when changes occur.
• Filing, typing, proofing and photocopying.
• Maintain calendar for assigned persons and scheduling of appointments.
• Make travel arrangements for assigned persons.
• Manage incoming/outgoing mail and circulate or handle as required.
• Prepare mass mailings and other materials for distribution as needed.
• Other duties as assigned.

What You'll Need

• Minimum of two (2) years of administrative experience required.
• Must be detailed oriented and organized.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Outlook, Excel, PowerPoint and Word.
• Proficient experience with Microsoft Outlook, Excel, PowerPoint and Word. Adept at accessing business data from the Internet when required.

What's in it For You?

To help you make the best decision for your personal growth, it’s important to us to share a glimpse of what we offer our top asset, our people:

• Competitive base salary.
• Generous 30+ Days Comprehensive Paid Time Off Package inclusive of Paid Time Off, 10 Company Holidays, 2 Floating Holidays, 5 Sick Days, and 2 Volunteer Days.
• Health benefit options with you in mind; 5 affordable medical plan options with rates based on your salary, company paid HSA contribution with eligible HSA plan selection, 2 dental plan options offering orthodontia coverage and 3 cleanings per year, and 2 vision plan options.
• Company match 401(k) plan – 50% up to 6%!
• Support of your fitness wellness goals! We offer up to 75% off at over 11,000 gyms and fitness centers.
• Opportunity to prioritize your mental health with 24/7 access to licensed therapists.
• Pet benefits & discounts.
• Access to our Employee-led Resource Groups (ERGs) that lend a voice to the variety of demographics represented throughout Keenan.

Compensation:

The target salary range for this position is $45,000.00 to $54,000.00 (US Dollar) annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant’s geographic location. Hybrid work environment flexibility.

Grow, with us

Accretive is a collection of elite specialty and wholesale agencies supported by experienced industry leaders. Our expertise is broad, and our innovative culture runs deep. We value relationships above all else and consistently deliver best in class customized solutions and service you can trust.

Accretive is passionate about fueling our clients’ innovation and growth. That makes us the perfect place for creative, dynamic people who want to grow their career while helping businesses, families and people thrive. We are proud to be one of the largest brokers in the country, but we’re even prouder of the honest, caring relationships that our employees build with our clients every day.

Working with us will give you the opportunity to do work that matters while you learn with us, advance with us, and most importantly, grow with us. Accretive is committed to embracing diversity, equity and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members. Accretive is bringing the best people and most diverse talent forward to drive growth, innovate and think bigger!

Job Type: Full-time

Pay: $45,000.00 - $54,000.00 per year

Work Location: Hybrid remote in Oakland, CA 94607