Administrative Assistant - job 2 of 2

The School of Pharmacy-Boston seeks an Administrative Assistant who provides administrative support for the program and is responsible for a broad scope of administrative support activities, which may include any of the following, as well as related tasks:

• Serves as the first point of contact for the department; greets visitors and callers
• Assists in the distribution of teaching and administrative materials to faculty
• Prepares reports, meeting minutes, correspondence from the department
• Develops and manages databases including data entry and production of reports
• Provides support for faculty and adjunct faculty within the department
• Manages inventory of department supplies; generates and tracks purchase orders
• Processes invoices for payment; tracks department expenditures
• Prepares itineraries and assists with coordination of faculty/staff/student candidate interviews
• Assists in preparing adjunct faculty appointment letters and contracts
• Assists with sorting and distribution of department mail
• Arranges and coordinates room, catering, parking requests, and other provisions for departmental meetings, events and ceremonies
• Assists in the preparation of interim reports and self-studies for accreditation
• Prepares and maintain files required by accrediting agencies; collect data to meet program accreditation-approved assessment plans; distribute surveys to employees and graduates

Required:

• Minimum of a high school required; a bachelor degree preferred
• Excellent oral and written communication skills
• Excellent organizational skills
• Excellent typing skills and proficiency in current office software including Excel, Word, Publisher, Blackboard, PowerPoint
• Ability to identify and solve problems, plan for job functions, and manage time independently
• Ability to be attentive to detail
• Ability to prioritize and manage multiple tasks simultaneously
• Ability to seek feedback and to implement solutions
• Ability to work independently to carry out projects
• Ability to learn new techniques, troubleshoot problems, and assist others as needed
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

Apply
Please attach a cover letter and a curriculum vitae/resume. Finalist candidate(s) for this position will be subject to reference checks and a pre-employment background check as a condition of employment.

About Us

Established in 1823, Massachusetts College of Pharmacy and Health Sciences (MCPHS) is the oldest institution of higher education in Boston, a city that is home to many of the world’s top universities and healthcare institutions. We are one of the largest and most highly-ranked schools for health- and life-sciences, and our alumni and faculty continually distinguish themselves in healthcare settings around the globe. MCPHS has more than 7000 students across campuses in Boston’s Longwood Medical Area, downtown Worcester, MA and downtown Manchester, NH. Our vision is to empower our Community to create a healthier, more equitable world, which we strive to achieve through our strategic priorities of collaboration, inclusion, success, sustainability, planning, and support.

We offer competitive salaries and excellent benefits that include a substantial contribution toward the cost of medical, vision, and dental insurance, generous time off, retirement and pension plans, and flexible work arrangements to support work/life balance for our employees while advancing the MCPHS strategic plan.

MCPHS is an equal opportunity employer that celebrates a diverse community. We seek to recruit, develop and retain the most talented people from a diverse candidate pool. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled