Administrative Assistant 3 (AA3) - Snoqualmie

The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve, and are actively searching for candidates that reflect that diversity.

We're looking for an Administrative Assistant 3 to join our team help complete suitability assessments, working toward the common goal of eliminating child and youth outcome disparities based on race and ethnicity. Our vision is that "All Washington's children and youth grow up safe and healthy-thriving physically, emotionally, and educationally, nurtured by family and community."

Some of what you will do:

• Facilitate, organize, and coordinate internal institution-wide recruitment process using the applicant tracking system NeoGov.
• Review and verify juvenile court documents for completeness and accuracy and resolves discrepancies with sentence computations.
• Review, verify, and enter juvenile offender convictions ensuring required and related documents are completed and processed in compliance with state and facility policies.
• Ensure required reports, referrals, legally-required notifications, and related documents are completed and processed in compliance with policies, Washington Administrative Code, and the Revised Code of Washington.
• Establish procedures for and interpret/apply administrative policies to the work unit.
• Coordinate, compile, organize, and report data for special projects and monthly summaries.
• Attend meetings as the supervisor's representative and provide information and report conclusions to supervisor's units.
• Maintain the master staffing and facility schedule.
• Identify vacancies and personnel movement to accurately report out to management.
• Maintain organizational charts.
• Ensure all employees are entered into the DCYF outlook user system.
• Serve on standing committees, task forces, and workgroups.

What we're looking for:
High School graduation or GED;

AND

Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

Formal education will substitute year-for-year for experience.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Previous demonstrated knowledge of office procedures/practices, business management practices, research methods, data collections, communication/correspondence practices, and principles/practices of supervision.
• Previous demonstrated ability to work independently and read, understand, and interpret policies and procedures.
• Ability to develop written reports, work effectively with others, and communicate effectively both verbally and in writing.
• Previous demonstrated ability to key and/or type accurately at a net speed of 50 words per minute or faster

How do I apply?
Complete your applicant profile and attach the following documents:

• Resume
• Cover letter

Supplemental Information:
Applicants selected for an interview will be required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.

This position is covered by a collective bargaining agreement.

This announcement may be used to fill multiple vacancies.

To take advantage of Veteran's preference please attach your DD-214, member 4 long-form, or your NGB-22. Please black out your social security number prior to attaching.

DCYF is an equal opportunity employer and supports equity, diversity, inclusion, and respect.

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Applications with comments such as "see attachments" or "N/A" in the supplemental question responses will be considered incomplete.

If you need an accommodation throughout the application/interview process, contact the Recruitment team at dcyf.jobs@dcyf.wa.gov If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.

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