Administrative Assistant 3

Payload and Ground Systems organization within the Northrop Grumman Space Systems pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission!

We have an opening for an Administrative Assistant 3 to join our team of qualified, diverse individuals in the Integrated National Systems Business Unit (INSBU) Legacy Portfolio. This position will be located in Aurora, CO.

What You’ll get to Do:

The INS BU Engineering Organization is seeking a high energy, dependable Administrative Assistant to join our team. As the selected candidate, you will support the Engineering Organization, all of its managers as well as collaborate with program operations with a variety of duties including arranging meetings, setting up and maintaining files, arranging and setting up food orders, support office moves and associated equipment orders, arranging travel for personnel, processing associated expense reports, coordinating on-boarding of new personnel to the program, and supporting special program and campus events.

You will coordinate with appropriate organizations, i.e., facilities, security, property, and account management to ensure visit requests, badges, and account forms are properly filled out and submitted. You will support coordination and integration of presentation material from team members and will have the opportunity to help execution of customer and team meetings.

We are seeking an independent thinker with a track record of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. The position requires excellent communication skills, an ability to multi-task and organize/prioritize tasks independently, strong time management skills, strong office management and interpersonal skills, self-motivation, and the ability to collaborate in a team environment. The selected candidate should have the ability to act with discretion and good judgment when handling or disseminating sensitive, confidential, or proprietary information.

This position will report to the Program Manager and provide support throughout the leaders in the tactical edge organization as required.

Primary Duties:

• Arrange meetings and teleconferences

• Maintain and synchronize calendars

• Arrange travel and prepare associated expense reports

• Coordinate on-boarding of personnel

• Answer questions and solve problems related to office operations and established policies and procedures

• Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations

• Interface other Engineering organization leaders

• Support coordination and integration of meeting materials

• Support and collaborate with other Administrative Assistants as needed

• Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, clean up and expensing

Basic Qualification

• High School Diploma/GED plus 4 years of additional education and/or experience.

• Current/Active Secret Clearance

• Proficiency in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel

• Proficiency in editing written material for correct spelling and grammar

• Experienced with organizing/maintaining/deconflicting schedules, calendars, meetings, and travel arrangements

• Prior experience working as an Administrative Assistant or performing equivalent responsibilities

The health and safety of our employees and their families is a top priority. The company encourages employees to remain up-to-date on their COVID-19 vaccinations. U.S. Northrop Grumman employees may be required, in the future, to be vaccinated or have an approved disability/medical or religious accommodation, pursuant to future court decisions and/or government action on the currently stayed federal contractor vaccine mandate under Executive Order 14042 https://www.saferfederalworkforce.gov/contractors/.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.