Administrative Assistant 3

The Division of Gastroenterology and Hepatology is an active academic, research, and clinical division within the school of Medicine in the Department of Internal Medicine. This position will provide Executive and Academic Administrative Support for faculty and physicians within the Division of Gastroenterology and Hepatology.

• Must have executive support experience preferably in an academic setting or office coordinating executive calendaring, meetings and travel.
• Analytical and accounting skills to review financial documents and develop financial and accounting reports.
• Mathematical skills to perform calculations and check results for accuracy.
• Ability to deal with all levels of medical and non-medical personnel within UCD/UCDH and outside agencies.
• Demonstrates excellent and positive verbal and written communication skills. Conveys information appropriately.
• Must display a high level of organization, initiative, be prompt and be a self-starter. Must be hard working and result oriented, regardless of task levels. Have the ability to maintain own momentum and self-motivation. Take directions from multiple individuals.
• Skill to organize workload priorities and multitask.
• Knowledge of performing all academic personnel actions including MIV.
• Ability to listen to and follow directions and follow proper protocol adhering to chain of command given by incumbent’s supervisor.
• Ability to learn new computer programs quickly.
• Maintain positive attitude and team spirit when assigned other various duties by manager or supervisors in the division.
• Knowledge of attending schedules to efficiently triage incoming calls, schedule meetings, appointments, patient requests, and ability to take accurate messages and maintain a pleasant and courteous manner.
• Willingness to help our faculty members obtain this goal through daily, diligent administrative support.

• Bachelors Degree or equivalent experience preferred.
• Experience with MyInfoVault
• Knowledge of the UCD Health policy and procedures for Travel, Purchasing and Accounting.
• Knowledge of our school’s mission of education, research, clinical and community service.

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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.