Administrative Assistant

The Administrative Assistant position provides administrative support to various levels of the Leadership Team. The Administrative Assistant will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high-level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in supporting different leaders, prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Responsibilities will include (but are not limited to):

• Ability to support multiple individuals at the same time, manage priorities and deliver with appropriate timelines
• Support the leadership team in managing calendars, and daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner
• Management of onboarding for new hires (staff and contractors) and vendor access to the Corporate Communications organization
• Assist in the preparation of correspondence, presentations, and/or reports as required
• Places and tracks SAP/Ariba requisitions as needed for the Corporate Communications Team
• Demonstrate strong interpersonal skills and diplomacy at all levels of management.
• Work with minimal supervision, have strong initiative, and follow-up with a focus on details.
• Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
• Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses.
• Ensure manager's preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads).
• Maintains professional and technical knowledge by remaining current with BMS continuous learning
• Proactive management of high-profile internal & external events.

Job Type: Contract

8 hour Shift

Must have the ability to work onsite at least 50%.