Administrative Assistant

The worldwide data management software market is massive (IDC forecasts it to be $138 billion by 2026!). At MongoDB we are transforming industries and empowering developers to build amazing apps that people use every day. We are the leading modern data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity.

MongoDB is searching for an Administrative Assistant to support four Sales VPs. As an Administrative Assistant, your day will consist of managing and prioritizing a steady stream of requests, creating expense reports, planning trips, and anticipating how your Executives want these priorities to be handled. To succeed, you'll have to balance the needs and requirements of multiple parties and be ready to pitch in wherever necessary. You should feel comfortable interacting with high-level executives and know how and when to manage up. You know Google apps for business like the back of your hand and thrive in a fast-paced environment without getting frazzled. This position is ideal for a dynamic, intelligent, highly organized individual who takes ownership of the details and loves to get things done.

Responsibilities

• Manage multiple requests and priorities – staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
• Manage all travel and expenses, ready to handle last-minute changes
• Create and review spreadsheets, slide decks to apply themes around content, and meeting agendas for team events and QBRs
• Track action items and key issues to closure with a high degree of integrity and accountability
• Work with our procurement team to organize team dinners and events
• Assist with QBRs including agenda, events, and reporting
• Be able to work across multiple time zones
• Work with a diverse range of individuals at all levels in the organization
• Assist with special assignments/projects, such as monthly newsletter, the gathering of data, deck creation for All Hands, and more as needed

Requirements

• 2-3 years of experience working in a corporate office fast paced environment
• Bachelor's Degree or equivalent work experience is preferred
• Highly organized and detail-oriented
• Strong verbal and written communication skills and a positive can-do attitude
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Concur, and Zoom
• Creative, flexible, and innovative team player
• Able to handle highly sensitive and confidential material
• Take feedback well, but also able to work autonomously with little direction and make decisions as needed
• Experience booking both domestic and international travel
• Open to working the flexible hours demanded by this position
• Ability to travel within the United States and internationally

To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.