Administrative Assistant - job 2 of 2

SUMMARY: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks..

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and responsibilities may be assigned.

• Liaise with partner organizations and programs to build and maintain relationships
• Maintain linkage agreements and/or memoranda of understanding to facilitate collaborative work with other organizations
• Schedule meetings, events, and program services to support goals
• Provide administrative support to program staff through ordering supplies, and coordinating staffing schedules and communications
• Support data tracking efforts and conduct follow-up communications with program participants
• Serves as a point person for visitors to the Center, by supporting front desk coverage, directing inquiries, phone calls, and participants

COMPETENCIES (KSAs)

• Leadership
• Initiative
• Ethical Practices
• Judgment
• Relationship Management
• Emotional Intelligence
• Professional Boundaries
• Global and Cultural Awareness
• Critical Evaluation
• Problem Solving
• Decision Making
• Communication
• Teamwork
• Crisis Management
• Technical Capacity

REQUIRED EDUCATION

• High School Diploma or GED

• Bachelor's degree a plus.

REQUIRED EXPERIENCE

• At least one year of experience

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Proficient in Microsoft Office Suite or related software.

• Excellent organizational skills and attention to detail.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently.

WORK ENVIRONMENT

• This job operates in an indoor office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• Regularly required to sit, use hands to type, handle or feel objects, tools or controls; reach with hands and arms, and talk or hear.

• Frequently required to stand, walk, stoop, kneel or crouch and lift and/or move up to 30 pounds