Administrative Assistant - job 4 of 4

Position Summary

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Tasks

• Welcome visitors to office
• Answers phones and transfers calls quickly and efficiently
• Administrative tasks to support our Partners and Principals.
• Incoming and outgoing mail, UPS and courier service
• Reserves conference rooms
• Correspondence, appointment setting, spreadsheets
• Prepare meeting materials for various client meetings/committees on a weekly or monthly basis.
• Manage travel plans for supported executives, including flight, hotel, rental car and meeting spaces.

• Maintaining common areas in the office suite
• Supply ordering
• Maintain local vendor relationships and property management requests
• Provide assistance in the maintenance and management of the due date reporting system.
• Update the system with new projects and additions and deletions of clients.
• Handle and maintain client information, both digital and paper
• Process tax returns and various tax forms, both digital and paper
• Assist eFile coordinator in monitoring eFile release
• Perform other duties as assigned by the Firm Administrator and Department Managers

Skills

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Time Management - Managing one's own time and the time of others.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Speaking - Talking to others to convey information effectively.
• Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
• Computer Skills – Ability to operate spreadsheet, word processing and email programs.
• Teamwork – Ability to function within a group of co-workers and learn to work with different types of people.
• Confidentiality – Ability to keep client and employee information confidential and to not participate in office gossip.
• Willingness to be helpful and work overtime as needed

Experience and Education

High School Diploma (or GED or High School Equivalence Certificate); 2+ years

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Ames, IA 50010: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person