Job details

Administrative Assistant

Job Description

Horizon Sports & Experiences (HS&E) seeks an experienced professional to join the team as an Administrative Assistant.

Who We Are

Horizon Sports and Experiences (HS&E) includes the merger of Horizon Media's Scout Sports and Entertainment division, and was created to provide a differentiated and comprehensive approach for clients engaging in sports and experiential marketing. With a fully-integrated service model, HS&E includes a core focus on IP creation and monetization, strategic advisory and consulting, media rights, sponsorship, sales, and experiential strategy and activation – transforming marketers' ability to more seamlessly and effectively leverage their brand assets, content, and engagement strategies to drive increased growth.

What You'll Do

Provide full administrative support to David Levy, Co-CEO & Founder
Assist in ancillary needs of directors within division
Ability to develop systematic approach to getting multiple tasks completed
Ability to handle sensitive and/or confidential material and information appropriately
Working from the office required when Co-CEOs are in (typically 3-4 days a week, but may vary)
Manage complex calendar scheduling, reserve conference rooms, and set-up for meetings
Manage travel arrangements, submits travel and other business related expenses for reimbursement
Prepare and proof reports, memos, and letters
Prepare materials as needed for meetings, presentations, etc. in advance to ensure leader is prepared with proper context
Understand how to handle calls from high profile contacts in a poised and professional manner
Develop and maintain a contact database

Maintain a positive work environment for employees as a team player
Photocopying, distribution, filing, ordering offices supplies, faxing/mailing correspondence or packages, or other services. Knowledge of various mailing and overnight companies helpful.
Arrange catering needs for client meetings
Plan, schedule and organize work
Perform other general administrative/project management duties as assigned
Work alongside the EA of Chris Weil on coordinating executive initiatives

Who You Are:

Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure
Proficient with Microsoft Office
Able to handle confidential information with a high level of professionalism and discretion
Expert level written and verbal communication skills
Internet + pop culture/sports savvy
Great interpersonal skills and the ability to interact with staff at all levels
Proactive, flexible and a strong decision making ability
Have a BA/BS or 3 - 5 years of equivalent administrative assistant experience for a senior-level executive
An advocate for and supporter of diversity, equity and inclusion

Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Salary Range

$45,000.00 - $65,000.00

A successful applicant’s actual base salary may vary based upon, but not limited to, skill sets, experience and training, licensure/certifications, and equity. As an organization, we take an aptitude and competency-based hiring approach. We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.

By Horizon Media

The company’s mission is “To create the most meaningful brand connections within the lives of people everywhere.” By delivering on this mission through a holistic approach to brand marketing, Horizon Media has become one of the largest and fastest...

17 jobs

FUNDING

Private

INDUSTRY

Advertising & Public Relations

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in New York, NY

DATE POSTED

June 9, 2023