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Administrative Assistant - job 2 of 3

Foods people love. Brands people trust. And a career that nourishes your future like no other.

If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé’s presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.

We’re determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.

This position is not eligible for Visa Sponsorship.

Position Summary:
Under direction, this role is responsible for secretarial, administrative, and miscellaneous assignments for the Nestle Field Sales Office in Loveland OH. Must be proficient in handling issues and activities on own initiative in support of local leadership and the departments as appropriate, exercising independent judgment and discretion. Position requires an individual who can perform tasks in a fast paced environment and is capable and comfortable working on multiple tasks at a time. Serves as a liaison with all levels of management.

Responsibilities:
The primary responsibilities include but are not limited to the following:
  • Provide administrative support to the Director of Sales and team members, daily office administration & maintenance duties, scheduling meetings, maintaining department files, handling incoming & outgoing mail, purchasing & maintaining office supplies, and replenish break room supplies. This position will handle issues and activities on own initiative in supporting the department as appropriate and exercising judgment and discretion.
  • Manage the security and compliance expectations required of all office visitors, as well as maintain the Occupational Health & Safety documentation for the office. Individual will manage the security systems keyless entry and alarm system for the office.
  • Manage vendor maintenance agreements and operate as the on-site contact for all third-party vendors and services.
  • Other projects and responsibilities as assigned, including announcements, rosters, periodic or special reports, organizational charts, organizing office wide social activities and events, acting as the site Health & Wellness representative etc.
  • Operate as the front desk receptionist, representing the company well by deploying a customer service mindset, and a positive attitude.
  • Other projects and duties as assigned.

Requirements:
  • High School Diploma or GED required, Associate's Degree Preferred
  • Two to three years previous administrative assistant experience

Skills:
  • Strong communications skills, both oral and written.
  • Strong analytical skills.
  • Ability to handle multiple projects simultaneously.
  • Detail oriented and able to work in a fast paced environment.
  • Intermediate computer skills in: Excel, Power Point, Word and Access.

Job ID: 251792
#Li-Hybrid

It is our business imperative to remain a very inclusive workplace.

To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Nestlé home.

The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.

This position is not eligible for Visa Sponsorship.
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CEO of Nestlé USA
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Steve Presley
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We’re the food and beverage company behind lots of your favorites like Stouffer’s, Nesquik, Toll House, as well as new discoveries like Sweet Earth and Essentia. Our business is innovating faster than ever and we’re always looking to find new ways...

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DATE POSTED
July 23, 2023

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