Job details

Administrative Assistant

Overview:

Who We Are

Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 15 states across the Midwest and western United States and offer our staff and Partners the opportunity to serve a variety of industries. Founded in 1917, our culture is the foundation of who we are, and we pride ourselves on supporting our employees to help them achieve their goals and pursue their interests both in the office and at home. At Eide Bailly we are passionate about the clients we serve, the work we do, and most importantly, having fun while we do it!

Why You'll Love Working Here

At Eide Bailly we believe respect is how to treat everyone, not just those you want to impress. Our culture focuses on collaboration to achieve career growth. We promote happy employees by making work/life balance a priority along with being actively involved in our communities. Our dedication to service can be seen through the Firm's decision to match charitable donations made by employees, as well as providing opportunities to volunteer throughout the year. Most importantly, we like to have fun! We offer a professional and fun work environment with frequent lunch and learns, socials, contests, outings and other events.

Responsibilities:

Typical Day in the Life:

A typical day as an Administrative Assistant might include the following:

Answer phones with professionalism, greet clients and direct them to the correct person.
Work with spreadsheets, track data in a database, time record keeping and client maintenance.
Assist office administrator, partners, managers and staff with all office activities, including: coordinating client meetings, scheduling appointments, and composing correspondence.
Coordinate catering for meetings.
Receive client information and assemble tax return preparation.
Create various reports.
Print and assemble final versions of tax returns for corporations, individuals, partnerships, payroll, nonprofit and financial institutions.
Electronically track and save returns according to Firm guidelines. Responsible for e-filing and producing extensions tracking. Back-up support for returns processing.
Review, sort and route incoming mail; distribute outgoing mail.
Order and stock supplies.
Open to new challenges and assist with special projects as requested.
Pick up additional administrative responsibilities when needed.
Assist with accounts receivable and collections
Run office errands when necessary.
Have regular and predictable attendance.
The ideal candidate must be able to work overtime and Saturdays during the busy tax filing periods.

Qualifications:

Who You Are:

You thrive in a high-volume, fast-paced work environment.
You are a multi-tasking master, and there has never been a deadline you could not meet.
You hold yourself to the highest professional standards and maintain strict client confidentiality.
You are highly proficient in Microsoft Office (Word, Excel and Outlook).
You have strong written and verbal communication skills.
You love collaborating and being part of a team but also enjoy working alone with limited supervision.
You preferably have experience working in a professional service or accounting firm.
In addition to all of this, you have a high school diploma, 2+ years of past administrative support experience and you are willing to work overtime (during tax filing periods).

Must be authorized to work in the United States permanently without the requirement of sponsorship at any point in the future.

What to Expect Next

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, Twitter, Instagram, LinkedIn or our About Us page.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

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