Administrative Assistant
Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 30+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.
Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry. Employees thrive at Langan, a firm that embraces and promotes diversity, equity and inclusion; prioritizes wellbeing, health and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.
Job Summary
Langan is seeking an Administrative Assistant to join its collaborative team in New York City. This individual will serve a key function in providing administrative support to the entire office. In this role, you will have the opportunity to partner closely with office leadership in completing projects that drive operational success.
Job Responsibilities
Provide administrative support for Principals and Associates as follows:
- Review email and answer phone calls; prepare and ensure timely responses to a variety of written/electronic inquiries.
- Maintain calendars and to do lists; assist in scheduling meetings, appointments and travel arrangements.
- Establish and maintain contact information in accordance with corporate protocols.
- Establish, manipulate and maintain project files, document templates, databases, records and other documents.
- Prepare and submit weekly timesheets and expense reports.
- Maintain records of professional licenses; coordinate renewals and related continuing education course logs.
- Liaison with Project Managers.
Provide administrative support for Project Managers as follows:
- Assist with the preparation and management of various documents, including proposals, reports, memorandums, meeting agendas/minutes, agency comment-response letters, project schedules, and technical specifications.
- Ability to interface with regulator agency, i.e. on-line application submissions.
- Assist with electronic archival of project deliverables and record documents.
- Coordinate with Office Services for receipt/ delivery of packages.
Qualifications
- Associate's degree required; Bachelor’s degree a plus;
- 2+ years of Administrative Assistant experience, preferably within the Professional Services sector;
- Ability to maintain confidentiality;
- Strong sense of initiative and flexibility;
- Excellent communication and interpersonal skills;
- Proficient in Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, and Adobe Acrobat;
- Strong attention to detail with excellent analytical, multitasking, organizational and judgment capabilities; and
- Ability to work effectively independently and in a team environment.
Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement.
Langan offers employee resource groups; flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; and much more!
Langan is an affirmative action / equal opportunity employer committed to building a team that represents and values diverse backgrounds. Langan promotes a positive work environment of inclusion, where we respect each other’s differences and recognize that a diverse, equitable and inclusive environment is a key to our success.
Base Hourly Range: $30 - $35. Actual compensation may vary based on factors such as related work experience, market conditions, education/training, certifications and other credentials, as well as applicable knowledge and skills. This position is also eligible for overtime and participation in the firm's annual bonus and performance review program. Bonuses are discretionary and based on individual job performance and the profitability of the firm.
Our mission is to contribute to the success of our clients by providing an unmatched combination of our people’s technical excellence, practical experience, and responsiveness.
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