Administrative Assistant - job 4 of 4

Our client, a private equity company, is looking to add an experienced Administrative Assistant to their team.

Salary/Hourly Rate:

$70,000 – $85,000

Position Overview:

The ideal Administrative Assistant is organized, detailed-oriented, resourceful, professional, and has extensive experience handling administrative tasks. The Administrative Assistant will join a large team in the Miami and support one or more investment professionals.

Responsibilities of the Administrative Assistant:

• Responsible for maintaining reception areas and receiving all incoming calls
• Process and reconcile travel and expense reimbursement requests
• Coordinate travel arrangements for domestic and international travel, including booking flights, hotel accommodations, transportation, reservations, preparing itineraries, and coordinating meeting
• Maintain detailed calendars, contacts, and databases potentially for multiple professionals, while maintaining accuracy and confidentiality
• Coordinate and set up internal and external meetings including video conferencing, catering, preparing meeting materials and presentations
• Manage sensitive information with the utmost confidentiality
• Other duties as assigned

Qualifications for the Administrative Assistant:

• 1 to 3+ years of Administrative Assistant experience supporting multiple people
• Proficiency in Microsoft Office Suite required
• Knowledge of Concur and Salesforce preferred
• Excellent written and verbal communication skills

Education Requirements:

• Bachelor’s degree is preferred but is not required

Benefits:

• Full benefits package (Medical, Dental, and Vison, 401k match, etc.) starting day 1 of employment