Administrative Assistant, Center for Global Engagement

Job Description

The University of Indianapolis is seeking applicants for an administrative assistant for the Center for Global Engagement. This position provides critical administrative support and front-desk reception for Center for Global Engagement services in the areas of International Admission, International Student & Scholar Services, Study Abroad and Global Partnership Development.

Company Description

Become a Greyhound! The University of Indianapolis is a private, liberal arts university and home to a close-knit community of more than 700 faculty and staff supporting 5,600 undergraduate and graduate students on our main campus. We offer an inclusive work environment where your individual contributions will be recognized and rewarded and the University’s motto, “Education for Service,” provides the foundation for all our work.

Situated on 65 acres in the University Heights neighborhood and just minutes from downtown Indianapolis, UIndy’s campus is close to all of the cultural, shopping, sports, and recreational amenities you’d expect in the 13th-largest city in the United States. Want to cheer on your Hounds when they play their rivals in the Great Lakes Valley Conference? UIndy employees and their families enjoy free admission to home sporting events, and many arts and cultural events on campus are free for employees as well. The University is proud to offer a competitive total rewards package, including a generous time off policy, ensuring you can enjoy your time outside of work as you wish.

If you’re interested in joining our dynamic environment and experiencing hard work, creativity, and teamwork, we welcome your application.

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Tuition Discount
• Retirement Savings Plan - 403B
• Paid Vacation and Sick Time Accruals
• Paid Holiday time and additional University days off
• Employee Discounts & Services
• Free Parking
• Onsite Health & Wellness Center

For more information about the benefits of being a staff member at UIndy, visit our Benefits site.

Responsibilities- Administrative Assistant

• Ensure consistent and professional front desk reception for Center for Global Engagement visitors including prospective students and their families.
• Assist in the scheduling, organization and planning of programmatic events, orientations, meetings, activities and new student arrivals
• Provide administrative and clerical support for International Admission, Study Abroad, Global Partnerships, and International Student and Scholar Services
• Manage various database resources, completing data entry and producing various documents and reports as needed (includes admission application management in Slate, I- 20 issuance and maintenance in SEVIS and record management in Banner)
• Assist with travel arrangements for CGE staff
• Serve as a Notary Public
• Perform regular credit card reconciliations for CGE staff
• Process shipping, both domestic and international
• Maintain information files, both electronic and in hard copy
• Manage telephone, walk-in, and email inquiries
• Manage and order office supplies
• Manage, sort, and distribute incoming correspondence
• Oversee various office operations and assist with new office strategies when appropriate
• Other duties, including special projects, as required or assigned

Qualifications- Administrative Assistant

• High school diploma or GED certificate required, Bachelor’s Degree preferred
• Proficiency with Microsoft Word and Excel, copy machines, email, fax and multi-line phone system
• Experience with Google Docs, Forms, Calendar, and Drive preferred
• Excellent communication skills in writing, interpersonally, and on the phone
• Exceptional organizational abilities
• Demonstrated multi-cultural awareness and sensitivity
• Familiarity with social media, especially Instagram, is preferred but not required
• Must be a U.S. citizen or permanent resident in order to work within the Student and Exchange Visitor Information System (SEVIS).