Administrative Assistant, Clinical GMP Quality Assurance

Ionis Pharmaceuticals, Inc., is headquartered in Carlsbad, California, with offices in Boston, Massachusetts, and Dublin, Ireland. For more than 30 years, Ionis has been the leader in RNA-targeted therapy, pioneering new markets and changing standards of care with our novel antisense technology. Ionis currently has three marketed medicines and a premier late-stage pipeline highlighted by industry-leading cardiovascular and neurological franchises. Our scientific innovation began and continues with the knowledge that sick people depend on us, which fuels our vision to become the undisputed leader in genetic medicine, utilizing a multi-platform approach to discover, develop and deliver life-transforming therapies.

As the first company to fully harness the power of RNA technology for human therapeutics, Ionis’ platform continues to revolutionize drug discovery and transform lives for patients with unmet needs. We are building upon our innovative research and drug development excellence to provide greater value to patients, and we are well positioned financially to deliver on our strategic goals.

Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence. Our success is a direct result of our outstanding employees. We are interested in bringing together a diverse group of individuals with different skill sets and perspectives into this creative environment to be part of a productive and inclusive team. While acknowledging people are actively engaged in hybrid/remote work, we continue to invest time, money, and energy into making our workplace locations a place where our culture and employees can thrive. We believe engaging on a day-to-day basis, in person, builds solid and lasting relationships, and contributes positively to our culture and innovation. From the heart of our stunning Carlsbad campus, we aim to provide a central connection point for all our employees. These facilities give us the opportunity to connect cross-functionally, collaborate and to build on the success of our business as we continue to grow. Join us and experience our unique culture while you develop and expand your career.

ADMINISTRATIVE ASSISTANT, CLINICAL GMP QUALITY ASSURANCE

SUMMARY:

We are seeking an individual with exceptional administrative skills to provide support to our Clinical GMP QA team. This role reports to the Executive Director, Clinical GMP QA.

RESPONSIBILITIES:

• Responsible for administrative support for on-site, hybrid and remote employees. Duties include support for all administrative functions of a busy department with minimal routine instructions: budget tracking, calendar management, travel planning and processing expense reports for Directors and Executive Directors,
• Assists Executive Directors in preparing presentations from source materials, setting up teleconference/video conference and coordinating interview scheduling
• Interact with other departments i.e. facility and IT as required
• Coordinates employee meetings, group meetings and events as directed by Executive Directors
• Carries out administrative and record management duties as assigned such as filing, copying, scanning and compilation of large documents, uploading images to our Electronic Document Management System (Veeva System).
• Provides support for audits / inspections performed by domestic and international health care and regulatory agencies, and corporate partners, and arranges and coordinates travel for corporate visitors (e.g., business partners, external auditors / inspectors), as needed. Performs activities including agenda preparation and scheduling, catering, and meeting planning, setup, and breakdown
• Works on assignments from Executive Directors/Directors that are moderately difficult, requiring judgment in resolving issues or in making recommendations i.e. replacement or restructuring of office equipment, office building repairs, etc.
• Occasionally, contribute to the clinical GMP QA group by anticipating needs of the department and supporting individuals in various ways as requested i.e. new hire onboarding, interview scheduling, ordering office supplies, stationery and computer accessories
• Other duties as assigned

REQUIREMENTS:

• Minimum of 3-4 years’ experience supporting multiple professionals with demanding schedules
• Strong MS Office PowerPoint, Excel and Word document skills required. Familiarity with business applications and programs (e.g., Coupa, Concur Solutions, Conga, Adaptive, AdobeSign, etc.) are desirable
• Ability to work independently and support a large active / hardworking team with minimal supervision
• Excellent organizational skills, attention-to-detail and a strong work ethic under the pressure of deadlines
• Team player who thrives in a fast-paced, dynamic environment
• Proven ability to be productive and successful in an intense work environment
• Strong oral and written communication
• Strong interpersonal / people skills with the ability to interact with all levels within the organization and with external customers
• Problem-solver with the ability to multi-task
• Ability to take direction from Directors / Executive Directors and prioritize assignments to meet all deadlines
• Demonstrates and upholds behaviors that are in alignment with Ionis Corporate Policies, and Culture / Core Principles. Examples include but are not limited to (1) knowing that we depend on one another, (2) striving for excellence, (3) committing ourselves to get the job done,
• Able to work on site with a standard work schedule of 8am-5pm Monday-Friday (and occasional early / late hours as required)
• Familiarity with scientific/technical terminology a plus
• Prior biotech/pharmaceutical experience preferred
• Must be able to lift up to 25 lbs.

Please visit our website, www.ionispharma.com for more information about Ionis and to apply for this position; reference requisition # IONIS003195

Ionis offers an excellent benefits package! Follow this link for more details: Ionis Benefits

Full Benefits Link: https://www.ionispharma.com/careers/working-at-ionis/#:~:text=our%20employee%20spotlight-,Benefits,-Employees%20are%20rewarded

The pay scale for this position is $17.75/hour to $28.00/hour

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.