Job details

Administrative Assistant, Creative

Sony Music Publishing is the leading global music publisher, which is home to world-class songwriters, legendary catalogues, and industry-leading synchronization licensing and production music businesses. With an international network of 38 offices, Sony Music Publishing represents many of the most iconic songs ever written by celebrated songwriters such as The Beatles, Bob Dylan, Aretha Franklin, Marvin Gaye, Michael Jackson, Carole King, Queen and The Rolling Stones, as well as contemporary superstars including Beyoncé, Ed Sheeran, Pharrell Williams, Lady Gaga, P!nk, and Sam Smith.

Job Purpose: Under the direction of the Senior Vice President of Creative A&R, the Administrative Assistant will maximize effectiveness and efficiency of the Creative team by providing general administrative assistance and support.

What You’ll Do:

Operations and Administration:

Serve as the point person for the songwriter experience in the New York office, offering an extraordinary level of service and support to both the A&R team and songwriters, while at the same time representing the Sony brand with the highest level of professionalism
Build a strong and cohesive partnership with other EAs and Creative Admins, both domestically and internationally in NY, LA, Atlanta, Miami, Nashville, and the UK
Perform general administrative activities including screening calls as the first point of contact, directing inquiries and determining the proper course of action, ordering supplies
Regularly meet with SVP, Creative and A&R staff to provide status updates (weekly charts, event/show calendar, A&R recording timeline).
Generate, distribute and maintain various reports as needed by the team including but not limited to Tip Sheets, song holds and sending artist pass letters.
Proactively anticipate needs of the A&R staff to foresee problems and prevent them by acting.
Make recommendations related to schedules, communications, travel and systems.
Create a network of resources including songwriters, producers, managers, booking agents, attorneys, concert promoters, trade and consumer press, and tastemakers.

Calendar and Scheduling:

Own and proactively manage an ever-changing calendar of internal and external meetings with attention to accuracy, detail (including time zones) and allocation of time and resources to promote productivity and successful execution of the SVP, Creative A&R
Recognizes the need to proactively reprioritize, as appropriate, if business initiatives change and make recommendations as needed
Displays a strong sense of urgency and high level of responsiveness as you manage calls from publishers, songwriters, and others with A&R question and inquiries
Schedule meetings and conference rooms
Update and maintain contacts
Confidentiality and Discretion - Handle all information with the utmost discretion, integrity and confidentiality including documents, meetings, studio sessions, travel, phone calls, emails, etc.
Travel - work closely with a travel agent to provide a seamless travel experience for complex and detailed travel plans and itineraries, including flights, hotel accommodations, car service and more in accordance with company policy and compile travel documents for expense reimbursement.
Expenses: Manage, process and track expense reports for the team in a timely fashion and in accordance with the Sony/ATV T&E policy

Events:

Finger on the pulse of hip restaurants and venues in order to book restaurant reservations, private meetings, off-sites, celebratory events, industry events and more.
Act as host of meetings, develop meeting agendas, etc.
Personal: May be required to assist with personal appointments and tasks for SVP, Creative A&R, as needed

Who You Are:

2 years’ experience in a position that requires exceptional time management skills; ability to prioritize and multi-task.
Strong computer skills including MS Office (Word, Excel & Outlook) and proven internet capabilities. Skilled with Office 365 Task Management Tools.
Ability to maintain confidentiality and discretion in all matters
Demonstrated ability to deliver consistently high quality and professional customer service to both internal and external customers
Ability to work independently and without follow-up, while also being a team player who can build solid, collaborative relationships
Working knowledge of digital music space and social media
Proactively engage in managing the daily activities of the office, with a strong sense of urgency and highest level of professionalism
Ability to work in a fast-paced environment
Highly organized and detail oriented
Exceptional written, verbal and listening communication skills.
Innovative Thinker
Strategic Planner
Some travel required
Proficient in MS Word, Excel, Outlook, and PowerPoint
Experience using CRM a plus
7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events
Music business experience preferred, but not required
Must be able to commute to our New York office

What We Give You:

You join an inclusive, collaborative, and global community where you can fuel the creative journey
A modern office environment designed to foster productivity, creativity, and teamwork
An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
We invest in your professional growth & development
Flexible time off
Time off for a winter recess

DISCLAIMER: The anticipated annual base salary for this position is $46,000 - $56,000. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.

EEO is the Law

EEO is the Law Supplement

Right to Work (English/Spanish)

E-Verify Participation (English/Spanish)

While SMP does not require employees to be vaccinated against COVID-19, there are certain Sony offices that require employees to be vaccinated in order to enter. If you will be located at or travel to those offices, you will be required to be fully vaccinated to enter. The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccination status or any indication of a possible request for a vaccination accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.

By Sony Electronics

We are a global organization and seek individuals from a variety of generations, socioeconomic and educational backgrounds, and sexual orientations. Our employees are courageous, unique and diverse. They’re comfortable expressing their thoughts an...

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FUNDING

Private

INDUSTRY

Consumer Product Manufacturing

TEAM SIZE

10000+

LOCATION

Hybrid, based in San Diego, CA

DATE POSTED