Administrative Assistant - job 2 of 2

The University of Notre Dame (ND.jobs) is accepting applications for a Administrative Assistant.

Applications will be accepted until 6/15/2023.

The Raclin Murphy Museum of Art (formerly the Snite Museum of Art) are looking for an energetic, organized, and creative-minded administrative assistant to be responsible for the daily operations of the main office . Are you someone who finds joy in art, creative thought partners, and being a go-to person? Do you enjoy being organized and detail-oriented? This may be your next #GoldenOpportunity!
The administrative assistant is a key team member to help make our museum the outstanding gallery and education space that it is today and plans to continue to be after opening our brand-new doors! This position will assist and work closely with Museum Director and Sculpture Curator, greet visitors when they access the admin level to meet with the Museum Director or other senior museum staff, and answer the main phone lines for both buildings, screen and route calls, providing general information to callers.
Some more about what this role will be responsible for:

• Special Events: Assist with planning meals, scheduling A/V tech, chairs, tables, etc., for evening and weekend museum events, such as exhibition receptions; breakfasts, lunch and dinner meetings. This includes staffing them to greet guests and supervise set-up and clean-up, and coordinate deliveries to both buildings. Special events could also include assisting the Museum Director with all details of the annual and spring Museum Council meetings, such as ordering the meals, refreshments, supplies, and A/V tech needs for the meetings. Staff the meetings.
• Using BuyND to order office supplies, and coffee, tea, water, etc., for museum staff break rooms in both buildings, and handle office equipment repairs, supplies, etc. Enter Maintenance requests into the campus AIM system.
• Editing: Assist the Museum Director by typing and proofing their written correspondence, and other drafts as needed. Develop and set up presentations for Director.
• Daily administrative Tasks: You will be the initial contact for all requests by other University units to hold events or programs in either museum building. Schedule the event's A/V requests, and work with the Museum's security coordinator and building housekeepers to schedule their assistance as needed. Additionally, you will prepare mailings to council, donors, etc., including the generation of mailing labels and preparing FedEx shipments using an online system.
• Travel Planning: Book hotel rooms and other travel arrangements as needed for the Museum Director and museum guests. They will oversee all accommodations; especially those for VIP visitors and artists visiting the museum.

Minimum Qualifications:

• Must be flexible and have good people skills, a customer-service attitude, professional telephone manners, and excellent proof-reading skills.
• Must pay close attention to details and work well with a diverse group of people (museum staff, donors, volunteers, etc.).

Preferred Qualifications:

• BA in Art, Art History, or English, preferred.
• Accurate typing at a minimum of 40 words a minute. Experience using Word and Excel software.
• Experience in organizing events, using various UND online systems such as, Buy ND, AiM, and TravelND, are preferred.

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S231068. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.




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