Administrative Assistant - job 1 of 2

• Engages in all aspects of the procurement and budget management process for the Office of Undergraduate Programs, Undergraduate Advising and Student Affairs, and Undergraduate Admissions and Outreach.

• Works with the Senior Office Manager to ensure the smooth and efficient operation of the Office of Undergraduate Programs.

• Works with a roster of student workers to cover the Undergraduate Programs front desk and provide high-caliber customer service to all visitors.

• Supports the Senior Office Manager in liaising with departments throughout Marshall, such as Facilities, IT, and the Dean’s Office.

• Works with the Senior Office Manager and the Dean’s Office to plan and execute the Undergraduate Commencement ceremony.

• Supports the execution of social and team-building events for all staff in Undergraduate Programs.

• Performs other duties as requested.

• Acts in accordance with USC’s Unifying Values at all times.
  

Minimum Qualifications

Minimum Education: Associate’s degree

Combined experience/education as substitute for minimum education

Minimum Experience: Two years

Minimum Field of Expertise: Experience in office administration

Preferred Qualifications

Preferred Education: Bachelor’s degree

Preferred Experience: Three years

Preferred Field of Expertise: Experience in office administration and budget administration in a university environment, preferably USC

Skills

• Strong communication skills (interpersonal, written, verbal, presentation) and comfort working with a variety of diverse constituents including students, families, faculty, and staff.

• Strong office and budget administration skills.

• Demonstrated ability to manage multiple projects and responsibilities simultaneously.

• Demonstrated ability to handle sensitive and confidential information within University guidelines.

• Demonstrated ability to be flexible and adaptable in the face of changing priorities and fluctuating workloads.

• Demonstrated experience with office management communication software and tools and proficiency with Microsoft Office.

Hiring Range:

The hourly rate range for this position is $22.01 - $27.70. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Documents and Additional Information

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

• Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

• USC is requiring all students, faculty and staff to submit proof of COVID-19 vaccination and flu vaccination in order to access campus facilities for the fall semester. There is exemption process available for medical and religious reasons. Your safety is our top priority.

• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

• The University of Southern California is an Equal Opportunity Employer that Values Diversity.

• University employer contributions may be subject to change due to financial impact of COVID-19