Administrative Assistant, Gorilla Glass

Requisition Number: 60710

Corning is vital to progress – in the industries we help shape and in the world we share.

We invent life-changing technologies using materials science. Our scientific and manufacturing expertise, boundless curiosity, and commitment to purposeful invention place us at the center of the way the world interacts, works, learns, and lives.

Our sustained investment in research, development, and invention means we’re always ready to solve the toughest challenges alongside our customers.

Corning’s businesses are ever evolving to best serve our customers, industries, and consumers. Today, we accelerate and transform life sciences, mobile consumer electronics, optical communications, display, and automotive markets. We are changing the world with:

• Trusted products that accelerate drug discovery, development, and delivery to save lives
• Damage-resistant cover glass to enhance the devices that keep us connected
• Optical fiber, wireless technologies, and connectivity solutions to carry information and ideas at the speed of life
• Precision glass for advanced displays to deliver richer experiences
• Auto glass and ceramics to drive cleaner, safer, and smarter transportation

Position: Administrative Assistant, Gorilla Glass

Location: Corning, NY

Purpose of Position:

Provide administrative support to the Glass/Specialty Materials Commercial team within Corning Gorilla Glass business. Provide additional support as a back-up floater to the other administrative staff on the Gorilla team. Support to be provided in a timely, efficient, and quality manner. This position is based in Corning, NY.

Day to Day Responsibilities:

• Extensive calendaring / meeting requests. Proactively manage and address any calendar conflicts. • Ensure Corporate, MCE and Gorilla Glass due dates and Corporate events are added to Director’s calendar and assist Director’s in meeting due dates and timelines.

• Assist Director’s with mtg prep by scheduling prep mtgs, tracking Executive mtgs/prep meetings, attendees, proofreading ppts, providing printouts etc.

• Communicate & send reminders for period reports to staff.

• Update and maintain Directors’ recurring mtgs lists.

• Schedule meeting logistics including meals, conference rooms, transportation etc. as appropriate.

• Update and maintain organization chart and distribution list.

• Assist and support Director and staff with clerical and general office duties as appropriate (i.e. ordering office supplies, recognition gifts, etc.)

• Screens calls, takes detailed messages, and prioritizes the nature of the calls

• Maintain, update, and create SharePoint/Microsoft Teams related requests. Field and grant access requests.

• Assist Director’s in meeting requirements/materials for Community Boards, Corning volunteer groups.

• Coordinate events and activities as needed (i.e. customer visits, department team building and recognition events).

• Interface with all levels of the organization.

• Communicate clearly/concisely via e-mail and text with Director’s.

• Interface with all levels of the organization.

• Assist staff members in scheduling travel.

• Coordinate extensive national and international travel itineraries for Director’s and program team members

• Assist with acquiring appropriate travel documentation including visas, passports, and invite letters for Director’s and program team members.

• Create expense reports and submit for Director’s.

• Resource for department use of Fieldglass and interface to Pro Unlimited.

• Resource for IT updates and new programs/software etc.

• Resource for domestic and international shipment via fedex and follow Corning compliance via using SRA tool.

• Maintain approval paths for- departments and projects charge #s.

• Track department and project spending on regular basis, addressing any inconsistencies

• Assist in asset inquiries.

• Assist in receiving and delivery- product samples.

• Support ordering (PeopleSoft, Tradeshift etc). Process POs in a timely manner.

• Schedule and assist Director’s with Program Communications mtgs.

• Attend MCE and Gorilla Glass Admin team mtgs. Act as information source for new administrative policies and procedures.

Travel Requirements:

Within the Corning valley

Hours of work/work schedule/flex-time:

Monday-Friday 40 hours with overtime as required

REQUIRED EDUCATION & EXPERIENCE

• HS Diploma with an Associate’s Degree or minimum 3 years Corning admin experience

• MS Office (Outlook, Word, Excel, PowerPoint, Teams), Share Point, PeopleSoft eProcurement

• Proactive, anticipate needs

• Maintain professional composure while working under tight deadlines

• Detail oriented and conscientious. make decisions and perform with little direction

• Handle confidential information and use sound judgment

• Professional appearance and behavior

• Establish, grow, and maintain positive working relationships with both internal and external customers and across the administrative team

DESIRED SKILLS:

• Knowledge of Corning internal systems and Amex travel

• Eager to take on additional responsibilities outside normal scope of position

• Ability to work with minimal supervision in a fast-paced team environment

• Strong written and verbal communication skills

• Experience scheduling international travel

• Courteous and positive attitude

This position does not support immigration sponsorship.

Corning Puts YOU First!

We are committed to supporting your health, financial, career development, and life goals as you grow professionally and personally to achieve your highest potential. All benefits begin as soon as you start your career at Corning.

• Our monetary peer-to-peer recognition program is tied to our values and celebrates you and your colleagues’ contributions.
• Health and well-being benefits include medical, dental, vision, mental health/substance use, fitness, and disease management programs.
• Financial benefits include a 401(k) savings plan with company matching contributions and a 100% company-paid pension benefit that grows steadily throughout your career.
• Companywide bonus and attractive short- and long-term compensation programs are available based on your role and responsibilities.
• Professional development programs help you grow and achieve your career goals.

We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

Nearest Major Market: Corning