Administrative Assistant - Homeless Outreach Program

The Administrative Assistant provides clerical and/or administrative support to the Program Director as assigned. This may include filing, typing, making meeting arrangements, taking minutes, and overseeing petty cash accounts.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Assists the Program Leaders with the day-to-day administrative operations of the program, including email and phone communication to leadership and Employment Services Program staff.
• Meets deadlines, stays focused while being detail oriented. Attends meetings as assigned by supervisor.
• Independently provides accurate and timely information to supervisors on topics and issues related to the operation of the program.
• Finishes all assigned paperwork completely and on time. This paperwork includes reporting data to and from other internal and external departments.
• Collates information through Microsoft Office 365 products, SharePoint, OneDrive, Teams, Outlook, Excel, Word, etc.
• Maintains and reconciles petty cash.
• Collection and coding of reports, maintain data on clients, payment vouchers, and Employment Service Program interagency operations.
• Daily Work Schedule 8:30am to 5pm Monday-Friday

MARGINAL DUTIES & RESPONSIBILITIES:

• Assists with maintaining confidential files including electronic records according to agency policy.
• May be required to coordinate and negotiate inter‐departmental activities or requests such as events, internal and external audits, conference room scheduling, etc.
• May be required to travel to other Thresholds locations as needed.

Requirements:

EDUCATION:

• Associate degree desired. Bachelor’s degree preferred. Experience and/or training specific to performing the duties assigned may be substituted for educational requirements at supervisor’s discretion.

EXPERIENCE:

• 2-4 years of progressive clerical experience preferred.

• Strong computer skills required and must have comprehensive knowledge of Microsoft Office.
• Considerable experience in Bookkeeping or Accounting
• May be required to have knowledge or learn other pertinent software products.

Covid-19 Note:

In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from Thresholds, you will be required to share proof of a COVID-19 vaccination. You may apply for a Medical or Religious Exemption in compliance with applicable laws and regulations.

• WHAT WE OFFER:

  • Competitive Base Pay, $39.5K - $44.5K
  • Generous Paid Time Office Policy (Vacation, Sick, and Personal Days)
  • 4 Medical Insurance Plans
  • Dental Insurance
  • Vision Insurance
  • 403(b) with 3% employer match
  • Mileage Reimbursement
  • Public Service Loan Forgiveness