Administrative Assistant I (23-24 SY Pool)

Position Title: Administrative Assistant

Job Title: Administrative Assistant, I

Function: Office and Administrative Support

Family: Executive and Administrative Assistant

Reports to: Assigned Administrator Pay Grade: N09

Terms of • 230 days per year. FLSA Classification: Non-Exempt
Employment: • At-Will employment agreement.

• Salary is in the pay grade N09 on the Non-

exempt SAISD Compensation Plan.

• Entry hourly rate is at $18.00 with consideration

for directly related experience.

Funding
This position is locally funded.

Source:

Job Scope

Uses significant independent judgment and familiarity of the field to perform work. May be responsible for
administration of various moderate and high complexity departmental programs and may be the lead a group of
employees. May develop policies and procedures and oversee the implementation and execution of them.
Typically reports to Senior Management Administrators performing medium to high complexity assignments using
solid skill & knowledge.

Position Summary

Responsible for providing administrative support to ensure efficient business processes for the
campus/department. Adheres to departmental policy and procedures, prepares documents, and produces various
operating reports. Serves as the administrative point of contact for all internal and external inquiries.

Essential Functions / Key Responsibilities

1. Support all administrative operations to ensure efficient business processes; may handle routine and
emergency office decisions as needed using latitude for independent judgment under general supervision.

2. Oversee fiscal activities for campus/departments. Prepare reports, cost analyses, and monitors
expenditures using solid knowledge to ensure a financially responsible budget.

3. Oversee administrative staff using latitude for independent judgment. May determine schedules and
assignments, monitor team performance, and report on metrics. May be asked to provide training
resources for professional development to support continuing employee growth and career progression.

4. Update the administrator's calendar including setting appointments, making travel arrangements,
registration, and accommodations for conferences, and checking in daily/weekly to prioritize meetings
and arrangements using latitude for independent judgment. Ensures prompt response to all requests and
inquiries.

5. Keep management informed of administrative matters. Provide recommendations for process revisions
based on internal issues, workflow, and customer needs.

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6. Review, validate, and analyze data using solid knowledge; create reports, documents, and presentations.
Keeps management apprised of workload status and potential hindrances to turnaround time
deliverables.

7. Collaborate with staff members and management to ensure initiatives are thoroughly communicated.
8. Review and provide recommendations for policy/procedure development and revision based on feedback

received or issues identified. Presents management with recommendations for needed policy and process
changes, enhancements, and clarification using solid skill and knowledge.

9. Compose, proofread, and edit correspondence, reports, and other material using solid knowledge. Review
outgoing material for completeness, dates, and signatures.

10. Perform other related duties as assigned within the appropriate skill and experience capabilities expected
for this position.

Minimum Requirements

• High School diploma or GED recognized by the Texas Education Agency or a regional accrediting agency.

• 3+ years of administrative or office experience.

• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee

(approximately $50.00) paid by the employee

Knowledge, Skills & Abilities

• Effective communication skills, both oral and written, with diverse groups of individuals utilizing tact and

diplomacy.

• Proven ability to create and maintain a positive office environment.

• Excellent organization and time management skills with verifiable experience in maintaining accurate

records and meeting deadlines.

• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.

• Demonstrated ability to organize workload by priorities.

• Demonstrated ability to problem solve, think critically, and manage conflicts.

• Demonstrated ability to maintain strict confidentiality.

• Demonstrated ability to both prioritize tasks and handle multiple tasks simultaneously.

• Excellent writing and proofreading skills.

Working Conditions

Work Environment:

• Computer, computer software programs and peripherals, teacher resource materials and

equipment, copier, fax, and other equipment applicable to position.

• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional

exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.

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Physical Demands/Requirements:

• Maintain emotional control under stress; work with frequent interruptions/deadlines; frequent sitting,

standing, walking, climbing, balancing, pulling and pushing; reaching, repetitive hand motions, hearing,
speaking clearly, visual acuity and prolonged data input; occasional lift/carry light, moderate 15-44 pounds.

Supervisory Responsibilities / Direct Reports

• None
  

It is the policy of San Antonio ISD not to discriminate on the basis of race, color, religion, national origin, age,
sex, gender identity, gender expression, sexual orientation or disability in its vocational programs, services or
activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education
Amendments of 1972; Section 504 of the Rehabilitation Act of 1973, as amended, and SAISD's board policies
DIA, FFH, and FFI.