Administrative Assistant I

Baylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care neuroscience oncology transplantation and more. Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients visitors staff and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care research and education. Our strong alliance with Texas Heart® Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.

Position Summary:

Oversees a variety of clerical office functions and interacting at all levels of the organization including visitors, vendors, physicians and staff. Provides administrative support for the department, the managers and supervisors who oversee staff in the department.

Position Responsibilities:

1. Greets and directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
2. Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail.
3. Coordination of department communications (i.e. distribution list administration, department meeting minutes)
4. Orders and maintains inventory of office supplies for the department.
5. Provides information to staff
6. Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary

Education:

• High School Diploma/GED

Skills: