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Administrative Assistant I - Student Advocacy Services (S04654P)

Posting Details

Position Information

Posting Number

S04654P

Position Title

Administrative Assistant I - Student Advocacy Services (S04654P)

Department

VP for Student Affairs

Location

Arlington

Job Family

Administrative Support

Position Status

Full-time

Work Hours

Flexible

Work Schedule

Monday – Friday: 8:00 AM to 5:00 PM

Open to

External and Internal

FLSA

Salary

Salary is commensurate based on qualifications and relevant experience.

Duration

Funding expected to continue

Pay Basis

Monthly

Benefits Eligible

Yes

Job Summary

Provides varied administrative and financial support for Student Advocacy Services. Requires exercise of independent judgment, initiative, and ability to make decisions relative to office operations and university policy and procedures.

Essential Duties and Responsibilities

Responsible for front office coverage (walk-ins and phone), including assisting individuals, answering questions, and advising on process. Requires specialized training in Maxient software, an online records database.
Prepares budgets and manages accounts and financial transactions in UT Share including but not limited to procurement cards, travel, processing of payments, purchase orders and reimbursements. Manage budget transfers, payment of invoices and reconciliation of accounts including special contracts working closely with Business Affairs for approvals in software purchasing and office equipment and goods and services.
Coordinates travel, including authorizations and travel advance vouchers.
Maintains and reports employee time usage for all department employees.
Assist other special projects including room reservations, coordination of food, RSVPs, and other event/project logistics.
Performs routine secretarial and clerical tasks including organization, answering phones, filing, typing, office supplies and errands
Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence
Preparation of spreadsheets and reports including but not limited to tracking of gift reports, financial transactions, diversity report and department newsletter.
Recruits, hires, trains, and supervises employees for front desk. Responsible for training on customer service, office procedures, policies, and case management.
Serves as the primary department contact for the university’s record retention policy. Develops and ensures procedures for records are in accordance with policy. Manages a system of internal controls concerning records retention, and maintains procedures for records retention, storage, and destruction.
Other duties, as assigned.

Required Qualifications

Bachelor’s degree or equivalent experience.

Preferred Qualifications

Bachelor’s degree with one year upper level secretarial experience or high school with five years of increasingly responsible administrative, secretarial, and clerical experience with one year of supervisory experience.

Working Conditions

Special Conditions for Eligibility

Working Title

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Posting Detail Information

Number of Vacancies

Desired Start Date

Open Date

Review Start Date

Open Until Filled

Minimum Number of References Required

Maximum Number of References Accepted

Special Instructions to Applicants

Requirement Questions

Required fields are indicated with an asterisk (*).

How many years of experience do you have in administrative support and/or program coordination?
- None/less than 2 years
- 2 to 3 years
- 4 to 5 years
- 6 years or more

What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)
- No skills/Basic
- Intermediate
- Advanced
- Proficient

Documents Needed To Apply

Required Documents

Resume or CV

Cover/Interest Letter

Optional Documents

By University of Texas at Arlington

The University of Texas at Arlington is a comprehensive research, teaching, and public service institution whose mission is the advancement of knowledge and the pursuit of excellence.

12 jobs

FUNDING

Nonprofit

INDUSTRY

Colleges & Universities

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Arlington, TX

DATE POSTED

July 20, 2023