Administrative Assistant II

Reports To: Department Director
FSLA Status: Non-Exempt
Compensation: 910 (Salary determined by experience.)
Work Days: 242
FTE: 8 hours per day Position Summary:
Responsible for the functioning of an office or department. Provides secretarial and/or administrative support for one or several department professionals or offices.

Essential Duties:

• Initiates and handles correspondence relating to a department or program.
• Performs a variety of office tasks including sorting and filing documents, answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations.
• Enters information into data bases or software programs.
• Provides telephone coverage for office including phone, fax or emails; responds to walk-in clients.
• Greets visitors, ascertains nature of business and directs to appropriate person if unable to answer question fully.
• Provides various services to customers such as assisting customers in securing needed information and documents in a confidential manner.
• Is responsible for departmental budget; managing calendars and appointments.
• Assists with meetings and event planning.
• Performs other duties as assigned.

Job Specifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

• High School diploma or equivalent.
• Two (2) years of relevant experience.
• Basic knowledge of office protocol, office equipment and computers.
• Ability to effectively express ideas, instructions and concepts.
• Ability to speak and write clearly.
• Ability to learn and utilize software programs and systems in the performance of regular duties.
• Communicate and model a high level of professionalism and clerical expertise for departmental staff.
• Microsoft Office Suite ?? basic working knowledge.

Preferred Qualifications (Knowledge, Skills and/or Abilities):

• Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore, for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.

Physical/Mental Requirements:

• Must have adequate manual dexterity to write legibly and perform required duties on the computer
• Must have adequate visual acuity to read, interpret and transcribe written material and other required duties
• Requires normal range of hearing and clear speaking abilities to interact appropriately in person and on phone
• Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds
• Sitting for prolonged periods of time
• May periodically require work outside of normal business hours, including weekends, under sometimes stressful conditions in order to meet business needs and strict deadlines
• Work Environment:
• Office duties will be performed in a well-lighted, climate controlled environment

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.