Administrative Assistant

About the Opportunity

About:

is a leader in the Experiential Liberal Arts. The College is strongly committed to fostering excellence through diversity and enthusiastically welcomes applications from members of groups underrepresented in higher education administration.

The College’s schools, departments, and programs—with disciplines ranging from economics and history to English, urban affairs and international affairs, form an interdisciplinary group of scholars with global perspectives and a culture of inclusion. Our expert faculty connects liberal arts education with the challenges of our time, fostering ethical reasoning and critical thought, with attention to the enduring significance of history, literature, and culture. Strategic Areas of Focus for the college’s education and research throughout its global network are (1) Resilience, Sustainability, Health, and Equity, (2) Cultural Transformations, Governance, and Globalization, and (3) Network Science, Computational Social Science, Digital Humanities, and Information Ethics.

CSSH has long been committed to creating a culture of inclusion for our students, faculty, and staff. Diversity and inclusion, as well as questions of race, racism, and anti-racism, are part of all our programs, all our research centers, our three areas of strategic focus—and are always work in progress. At the same time, we focus on how modes of constructing social hierarchies, including race, gender, sexuality, class, caste, and others, intersect with one another.

Responsibilities:

The Administrative Assistant will provide general administrative support to the Department of Philosophy and Religion faculty and students. Duties include overseeing the front desk, greeting and directing all visitors, organizing and scheduling meetings, managing and troubleshooting meeting technology, maintaining office equipment, generating purchase orders, email communications, filing, mail sorting, answering department telephones, and ordering office supplies. The Administrative Assistant will assist with events (catering, room reservations, communications), including workshops, conferences, recruitment activities, and seminars, as required. They will also support Ethics Institute events as needed.

They will create content for, and manage, the websites for the Ethics Institute, the Politics, Philosophy, and Economics program, and the Department of Philosophy and Religion. They will design and create promotional materials including monthly online newsletters, annual reports, event flyers, and event programs. Maintain and expand social media on various platforms (Instagram, LinkedIn, Facebook) for both the Ethics Institute and the Department.

Responsibilities of the role also include supporting the undergraduate student organization; overseeing course scheduling; monitoring undergraduate curriculum and enrollment patterns; tracking faculty teaching loads; understanding and communicating undergraduate program requirements; updating the department’s course catalog; implementing grade change protocols.

The Administrative Assistant hires and manages a team of student workers. They onboard, train, and supervise the student workers; overseeing the delegation of appropriate tasks and review of all work. The Administrative Assistant will take on special projects and tasks as needed to support the department. The Administrative Assistant will maintain a manual for office management operations and update the list of relevant contacts regularly. The Administrative Assistant will continually seek ways to streamline management of day-to-day tasks using support systems and technology.

Qualifications:

Knowledge of office administration practices and processes; basic level of proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint and Outlook. Skills required include ability to plan, organize and set priorities; time management; attention to detail, interpersonal and written communication skills. Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time. Skills and knowledge for this position are typically acquired through the completion of an Associate degree or equivalent and 1-3 years’ relevant experience.

Documents to Submit:

Applications should include a resume and cover letter that addresses the applicant’s interest in and qualifications for the position.

Position Type

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see .