Administrative Assistant

Duties

As an Administrative Assistant with the US Nuclear Regulatory Commission, you will perform a wide range of administrative and secretarial functions in order to support the operations of your office. Such duties include but are not limited to:

• Typing, proofreading, and editing a variety of technical, scientific, and other government documents and official correspondence in accordance with standards, guidelines, and agency procedures.
• Reviewing incoming correspondence, announcements, and other mail.
• Utilizing a variety of software programs (e.g., MS Word, MS Excel, MS Access, Outlook, SharePoint, etc.) in performing assigned work.
• Maintaining automated tracking or ticket systems for proper handling of controlled correspondence and action items.
• Answering telephone calls from a variety of customers and greeting visitors.
• Managing and maintaining supervisors’ calendars and scheduling meetings and events.
• Coordinating work assignments and office coverage with other administrative staff to ensure mission accomplishment and to support a collaborative work environment.
• Making travel arrangements, preparing travel authorizations and vouchers, within prescribed timeframes.
• Preparing electronic time and attendance records.
• Using the Agency-wide Document Access and Management System (ADAMS) to electronically produce, store, and retrieve official agency records.
• Providing advice and recommendations to staff members on proper procedures and formats for the preparation of correspondence, reports, staff papers, and other documents

Requirements

Conditions of Employment

• Background investigation leading to a clearance is required for new hires.
• U.S. Citizenship Required
• These are Drug Testing positions.
• Pre-employment Drug Test Required.

You must answer ALL job specific vacancy questions for this announcement. Incomplete applications will not be considered.

All information in your resume and responses to the vacancy questions must be true and accurate. Your resume will be used to validate your responses to the vacancy questions. If we are unable to validate your responses, you will not be considered for these positions.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the NRC will take no action to implement or enforce the COVID19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent that an NRC job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  As an NRC employee you will enjoy excellent Federal Benefits, including: comprehensive health and life insurance plans; Flexible Spending Account Program for health and dependent care; Long Term Care Insurance; Dental and Vision Insurance; retirement savings and investment plan similar to 401(k) (Thrift Savings Plan); annual (vacation) and paid sick leave; family friendly leave policies; 10 paid holidays per year; transit benefits. This link provides an overview of the benefits currently offered to Federal employees: https://help.usajobs.gov/index.php/Pay_and_Benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  List of required supplemental documents:
  
  If you are an NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.
  
  If you are a current/reinstatement eligible Federal employee with status (Tenure Group 1 or 2) and want to be considered under our merit promotion procedures, you MUST submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility. Do not submit award SF-50's. SF-50 forms must be received prior to the closing date of the announcement to receive consideration. Current NRC employees do not need to submit a copy of their most recent SF-50.
  
  If you are a Veteran claiming 5-point Veterans' Preference, you MUST submit a copy of your DD-214 (Member 4 Copy), Certificate of Release or Discharge from Active Duty, or other proof of eligibility. If you are a Veteran claiming 10-point Veterans' Preference, you must submit a SF-15, Application for 10-point Veterans' Preference, plus the proof required by that form. You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/. Veteran's preference documentation MUST be received prior to the closing date in order to receive preference.
  
  Individuals who are eligible for non-competitive appointment under an OPM special appointing authority applying for consideration under a comparable NRC non-competitive appointing authority MUST provide supporting documentation of eligibility prior to the closing date to receive consideration.
  
  All supplemental documents will be collected electronically and MUST be submitted before the closing date of this vacancy announcement.
  
  You have three choices for submitting your supplemental documents:
  1. Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or
  2. Use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc; or
  3. Use the "Fax" feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  We strongly encourage you to read the entire announcement before you submit your application for this position.
  
  Your application for this vacancy plus all required supplemental documents must be received online via the USAJOBs application system BEFORE 11:59 PM Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, including responding to any vacancy questions, you will not be considered for this position.
  
  The NRC requires that applicants submit resumes built using the USAJOBS Resume Builder tool. The Resume Builder tool is activated upon selecting "Build New Resume" under the "Resumes" section of your USAJOBS account.
  
  Resumes uploaded to your USAJOBS jobseeker account that have not been built using the USAJOBS Resume Builder tool WILL NOT be accepted and you WILL NOT be allowed to further advance through the NRC application process.
  
  To ensure you are using the correct resume type when applying to our vacancies, please make sure that the resume you are using during the application process is listed with a format type of "USAJOBS Resume" and a source type of "Built with USAJOBS Resume Builder." Verifying this information on your USAJOBS resume before applying will ensure the successful submission of your application to the NRC job vacancy.
  
  Furthermore, paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist BEFORE the closing date during regular business hours to speak to someone who can provide assistance for online submission.
  
  You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill, or ability for this position. Abbreviated responses to the vacancy questions, such as "significant experience" or "see resume" do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.

  All information in your resume and responses to the vacancy questions must be true and accurate. Your resume will be used to validate your responses to the vacancy questions. If we are unable to validate your responses, you will not be considered for these positions.

  To begin the application process, select the "Apply On-line" button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.

  Agency contact information

  Rebecca Stricklin

  Phone

  630-829-9504

  TDD

  240-428-3217

  Fax

  000-000-0000

  Email

  rebecca.stricklin@nrc.gov

  Address

  NUCLEAR REGULATORY COMMISSION
  US Nuclear Regulatory Commission
  Office of Human Resources
  Attn: Please Complete
  Washington, District of Columbia 20555
  United States

  Next steps

  You may check the status of your application at any time after the announcement closes by logging onto USAJOBS and selecting "Application Status."

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

This announcement is open to the public. NRC employees are encouraged to apply.