Administrative Assistant

About us

Louis Berger Services is a company member of WSP USA with one of our branches located in Miami Lakes, FL. We are professional, agile, and innovative, and our goal is to achieve excellence by hiring the best talent. We are seeking a full-time Administrative Assistant in West Palm Beach, FL, to provide the overall administrative support for the project.

Our work environment includes the following:

• Modern office setting
• Growth opportunities
• Casual work attire
• Relaxed atmosphere
• Work ethic

This Opportunity

LBS is seeking a full-time Administrative Assistant in Miami Lakes, FL,to provide the project's overall administrative support.

Your Impact

• Distribute project information to staff, management & clients
• Assemble specialized reports as requested (bridgework orders, NPDES, inspections, etc.)
• Collect, mail, or email correspondence
• Maintain office supplies and stock control
• Verify and sign for deliveries, process purchase orders
• Call for repairs and maintenance on office equipment
• Monitor meter readings for copier
• Perform receptionist duties (i.e., answer phones, deliver messages, confirm orders, manage customers, and complaints, assist in work order processes)
• Schedule and plan meetings/appointments with DOT, MOA, and Employees
• Input, maintain, and close work orders
• Understand and abide by the standards set forth for ethical behavior and integrity as detailed in the Code of Business Conduct
• Other duties as requested by PM or Operations team

Who You Are

Required Qualifications

• 18+ years of age
• 5 Years minimum as an Administrative Assistant
• High School Diploma or equivalent
• High level of proactivity
• Possess and maintain a valid Driver’s License
• Ability to lift up to 50 lbs. and carry up to 25 lbs.
• Ability to walk, stand, or sit for extended periods
• Possess good oral and written communication skills
• 2+ years of administrative support in an office environment
• 2+ years of customer service experience
• Ability to follow detailed instructions and be detail-oriented
• Ability and willingness to work closely with others and departments
• Strong organizational skills
• 2-years+ expertise with Microsoft Office Suite
• Intermediate knowledge of PDF software and functions
• Experience with financial tracking (i.e., Accounts Payable, expense reporting)
• Successful results of pre-employment screenings, including federal background checks, Motor Vehicle Records, and drug testing
• Comply with Company Drug and Alcohol Policy

Preferred Qualifications

• Associates Degree from an accredited college or university
• Bilingual English-Spanish

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights

Ability to commute/relocate:

• Miami Lakes, FL 33014: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Customer service: 5 years (Required)

Work Location: In person