Administrative Assistant - Land Development

Title: Administrative Assistant

Division: Land

Salary Range: $15 - $23/hr

Flexible and Hybrid work schedules available

LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and contribute to the overall success of the company. As a 100% employee-owned company, we promote an entrepreneurial spirit that helps drive the bottom line and the long-term professional and financial success of our employees. With more than 50 office locations, LJA is growing and ready for talented people to help us build our future.

Summary: Represents the organization in initial on-premise contact, providing routine information and direction to callers, visitors, potential clients, clients, and employees. Supports project managers and office leaders.

General Responsibilities:

• Maintains a cheerful and friendly attitude at all times.
• Be client centric at all times – treat everyone as if they are the “only” client that we have (whether they are an external or internal client)
• Receives and directs visitors, clients, and applicants to the proper individual
• Receives and relays incoming calls and takes messages in a timely manner.
• Manage mail as well as incoming and outgoing deliveries – maintains appropriate logs as required
• Monitor reception area - be aware of and report suspicious activity
• Keep reception and lobby areas clean and orderly
• Maintain Reception coffee bar area including making coffee each morning and throughout the day and keeping the area neat and orderly
• Organize meetings using Outlook, order catering, and schedule conference rooms for meetings as requested.
• Performs weekly inventory of office supplies and places weekly supply order.
• Performs general clerical duties such as typing, filing, sorting, organizing, and proposal writing as requested.

• Handles all of the building ticketing system in terms of hot/cold tickets, building repairs, etc.

• Be knowledgeable about the company and our personnel.
• Be proactive in duties and assignments
• Assist other areas as time permits
• Be able to multitask in a high-paced environment.
• Assists with onboarding.

Required Education:

• Associate’s degree in business, communication, marketing, accounting, or related field.

Required Experience:

• 2-5 years of experience in an administrative assistant role.
• Proficient in MS Word, Outlook, and Excel
• Experience with Microsoft Project and Power Point is a plus.
• Accurate and fast typing skills
• Communication and organizational skills are a MUST
• Must communicate verbally with confidence and clarity
• Must write well using grammar and spelling – as you will periodically send out emails to large distribution groups.

This position is eligible for an annual performance/merit bonus and excellent benefits including Employee Stock Ownership Plan (ESOP), 401k and health insurance. Please go to www.lja.com/join-our-team/ for a full benefits list.