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Administrative Assistant - job 1 of 2

Overview:
Colliers Engineering & Design, formerly KFW Engineers & Surveying, is seeking an Administrative Assistant to work with the Municipal Division in our San Antonio, TX office.
Qualifications:
  • Qualified candidates will have previous administrative support experience in a busy office setting.
  • Proficiency in MS Office Suite products required.
  • Ability to multi-task and work effectively within a team.
  • Professionalism and effective communication skills a must.
  • Experience with budgets, invoicing and collections, a plus.
  • Prior BST experience a plus.
  • Prior experience working in the Construction/Survey/Engineering industry, a plus.
  • Prior experience with construction platforms such as Newforma, Procore, Submittal Exchange, a plus.
  • Prior experience with AIA Documents, a plus.
Responsibilities:
  • Perform administrative duties.
  • Preparation and proofreading of correspondence, letters, memos, reports, invoices, project. specifications and other materials for assigned in-house staff.
  • Create project files and maintain those files for assigned Managers.
  • Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.
  • Coordinate and organize meetings and manage calendars.
  • Prepare updates to Database.
  • Assist assigned Managers with project status updates in BST.
  • Communication with contractors and client representatives to advance projects.
  • Track submittals and RFIs with the appropriate external representatives.
  • Track proposals, track purchase orders, invoice clients, run various financial reports, revenue recognition, and track and coordinate sub-invoice payments.
What We Offer:
At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!
Colliers Engineering & Design Glassdoor Company Review
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CEO of Colliers Engineering & Design
Colliers Engineering & Design CEO photo
Kevin Haney
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Colliers Engineering & Design is a trusted provider of multi-discipline engineering, architecture, design and consulting services to public and private sector clients. Headquartered in Holmdel, NJ with offices across the United States, Colliers En...

21 jobs
FUNDING
TEAM SIZE
DATE POSTED
June 9, 2023

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