Administrative Assistant

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2021-2022 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

The primary purpose of the Administrative Assistant position is to perform complex administrative and secretarial duties requiring judgment within general guidelines. Impacts department efficiency and productivity and supports one or more senior and/or mid-managers.

KEY FUNCTIONS

Phones - Calendars, Agendas Receives and screens incoming calls, determines which are priority, and alerts the managers accordingly. Responds to and/or places telephone calls on behalf of the managers. Coordinates and facilitates managers' calendars to arrange appointments, meetings and/or conferences; may book rooms and handle catering equipment. Prepares agendas and collects materials for meetings and conferences; may take minutes and keeps records of proceedings.

Correspondence - Reports, Documents Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the managers and/or other staff. Tasks may include tracking various documents, folders and/or reports. Composes and/or types from draft correspondence, reports and presentations using strong writing, word-processing, presentation, math and grammatical skills. Compiles special reports including gathering, summarizing, and analyzing data.

Travel - Confidential Files Coordinates, processes, and maintains school/travel requests. Maintains confidential and sensitive files, documents, and/or manuals for the managers and/or their area and is held to maintaining such privileged information.

Other Duties as Assigned

Other duties to include, but not limited to, emergency recall and/or may be required to remain onsite or work extended hours during man-made or natural disasters and unusual occurrences on campus. Local or long distance travel may be required for training or other business purposes occasionally.

Education Required: High school diploma or equivalent.

Experience Required: Four years of administrative/secretarial experience. With preferred degree, no experience required.

Must pass pre-employment skills test as required and administered by Human Resources. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 160256
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 37,500
• Midpoint Salary: US Dollar (USD) 46,600
• Maximum Salary : US Dollar (USD) 56,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Onsite
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No
• Science Jobs: No

#LI-Onsite