Administrative Assistant

Looking for a place to start your career? A place where you can support industry recognized professionals who are solving tough environmental problems? Geosyntec is the place for you! We have an opportunity available for Administrative Office / Reception Support in our Kennesaw, Georgia office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include answering phones, processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments and assisting with administrative tasks. This position requires strong attention to detail.

Our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure. Ranked by ENR in the top 20 design firms for the environment, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. Learn more by visiting www.geosyntec.com

ESSENTIAL DUTIES AND RESPONSIBILITIES

Is this the right position to help you achieve your professional goals? Some of the key responsibilities for the position include:

• Assist office staff and Manager with assigned administrative tasks.
• Schedule and organize business and time-sensitive office activities such as travel, office personnel vehicle rentals, client meetings, staff meetings, conferences, scheduling candidate interviews, and webinars for the department and office.
• Assist staff with locating and securing short- and long-term housing rentals for projects, setting utilities, and renters’ insurance as required.
• Assist manager with purchasing of company vehicles and other field related equipment.
• Assist with coordination of employee functions and events.
• Word Processing and layout of general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes.
• Organize and prioritize information and calls; create logs and databases.
• Assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties.
• Assist in processing timesheets, expense reports, etc. as needed.
• Place service calls for all branch equipment repair and maintenance.
• Set up, manage and inventory the office’s off-site storage, copier repair services.
• Input the contact information for office vendors and field supplies into the supplier portal; retain copies of agreements with vendors.
• Upload purchase orders and invoices into the supplier portal and BST.
• Order business cards for staff.
• Receive and respond to requests for assistance from Branch and Corporate Managers and staff and respond accordingly.
• Assist Manager with training new support staff.
• Assist with receptionist duties as needed.
• Run routine errands when needed.
• Assist with local business errands as needed.
• Perform other administrative functions, as required.

EDUCATION, QUALIFICATIONS, AND EXPERIENCE

• Associates (AA) with 2 years or Bachelor’s (BA) Degree or equivalent experience (high school or GED with 4 years of experience) supplemented by course work including business office procedures, typing, secretarial and related subjects or any related combination of education and experience.
• Advanced proficiency in the use of office equipment and the most recent release or MS Office and database software. Knowledge of operations, accounting procedures and administrative policies and procedures. (required)
• Ability to read, analyze and interpret general office procedures, software manuals and governmental regulations. Ability to write correspondence, routine reports, procedure manuals and presentations conforming to prescribed style and format. Ability to effectively present information and respond to questions from groups of professionals, project teams and clients. (required)
• Ability to add, subtract, multiply and divide in all units of measure.
• Ability to define problems, collect data, establish facts and draw valid conclusions, Ability to interpret instructions in a variety of forms and deal with several abstract and concrete variables. Ability to arrive at effective solutions to problems independently. (required)
• While performing the duties of the position, the employee is regularly required to use hands to finger, handle or feel; the employee is required to talk and hear. The employee is regularly required to sit and stand and frequently required to stoop or kneel. The employee must be able to lift up to 25 pounds. Specific vision abilities for the position include near and far vision. (required)
• The work environment characteristics described are representative of those an employee encounters while performing the essential functions of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. While performing the duties of the job employees are exposed to normal office conditions. The employee must have the ability to work overtime as required. (required)
• Must be organized and able to multi-task. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

CULTURE/EEO STATEMENT

Geosyntec strives to hire and retain the best and brightest people in their fields. We look for exceptional interpersonal skills, communication skills, and problem-solving abilities, plus the passion for excellence and quality.

Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees' quality of life, technical expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting

We are proud to offer our employees a highly competitive benefits package. Learn more by visiting

Looking for a place to start your career? A place where you can support industry recognized professionals who are solving tough environmental problems? Geosyntec is the place for you! We have an opportunity available for Administrative Office / Reception Support in our Kennesaw, Georgia office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include answering phones, processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments and assisting with administrative tasks. This position requires strong attention to detail.

Our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure. Ranked by ENR in the top 20 design firms for the environment, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. Learn more by visiting www.geosyntec.com

ESSENTIAL DUTIES AND RESPONSIBILITIES

Is this the right position to help you achieve your professional goals? Some of the key responsibilities for the position include:

• Assist office staff and Manager with assigned administrative tasks.
• Schedule and organize business and time-sensitive office activities such as travel, office personnel vehicle rentals, client meetings, staff meetings, conferences, scheduling candidate interviews, and webinars for the department and office.
• Assist staff with locating and securing short- and long-term housing rentals for projects, setting utilities, and renters’ insurance as required.
• Assist manager with purchasing of company vehicles and other field related equipment.
• Assist with coordination of employee functions and events.
• Word Processing and layout of general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes.
• Organize and prioritize information and calls; create logs and databases.
• Assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties.
• Assist in processing timesheets, expense reports, etc. as needed.
• Place service calls for all branch equipment repair and maintenance.
• Set up, manage and inventory the office’s off-site storage, copier repair services.
• Input the contact information for office vendors and field supplies into the supplier portal; retain copies of agreements with vendors.
• Upload purchase orders and invoices into the supplier portal and BST.
• Order business cards for staff.
• Receive and respond to requests for assistance from Branch and Corporate Managers and staff and respond accordingly.
• Assist Manager with training new support staff.
• Assist with receptionist duties as needed.
• Run routine errands when needed.
• Assist with local business errands as needed.
• Perform other administrative functions, as required.

EDUCATION, QUALIFICATIONS, AND EXPERIENCE

• Associates (AA) with 2 years or Bachelor’s (BA) Degree or equivalent experience (high school or GED with 4 years of experience) supplemented by course work including business office procedures, typing, secretarial and related subjects or any related combination of education and experience.
• Advanced proficiency in the use of office equipment and the most recent release or MS Office and database software. Knowledge of operations, accounting procedures and administrative policies and procedures. (required)
• Ability to read, analyze and interpret general office procedures, software manuals and governmental regulations. Ability to write correspondence, routine reports, procedure manuals and presentations conforming to prescribed style and format. Ability to effectively present information and respond to questions from groups of professionals, project teams and clients. (required)
• Ability to add, subtract, multiply and divide in all units of measure.
• Ability to define problems, collect data, establish facts and draw valid conclusions, Ability to interpret instructions in a variety of forms and deal with several abstract and concrete variables. Ability to arrive at effective solutions to problems independently. (required)
• While performing the duties of the position, the employee is regularly required to use hands to finger, handle or feel; the employee is required to talk and hear. The employee is regularly required to sit and stand and frequently required to stoop or kneel. The employee must be able to lift up to 25 pounds. Specific vision abilities for the position include near and far vision. (required)
• The work environment characteristics described are representative of those an employee encounters while performing the essential functions of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. While performing the duties of the job employees are exposed to normal office conditions. The employee must have the ability to work overtime as required. (required)
• Must be organized and able to multi-task. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

CULTURE/EEO STATEMENT

Geosyntec strives to hire and retain the best and brightest people in their fields. We look for exceptional interpersonal skills, communication skills, and problem-solving abilities, plus the passion for excellence and quality.

Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees' quality of life, technical expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting

We are proud to offer our employees a highly competitive benefits package. Learn more by visiting