Job details

Administrative Assistant, Office of the CEO

The

mission

of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.

Note for US based roles: Any offer of employment is contingent on providing proof of Covid-19 vaccination prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.

Job Description

Reporting directly to the CEO's Chief of Staff, you will play a critical role in ensuring that the Chief of Staff's time and attention is aligned with the executive office's priorities. You will manage her calendar and time to ensure focus and progress against the highest impact priorities. You will collaborate closely with others in the office of the CEO and interact frequently with executive leaders across the company as well as with external stakeholders. You will work independently to complete tasks and partner with us to create seamless team operations. You will think ahead and proactively handle next steps on a multitude of projects in flight. This is an excellent opportunity for someone who values contributing to a team to help things run smoothly and smartly by applying your organizational skills and judgment. You will work at The New York Times headquarters in New York City.

Responsibilities:

Manage the Chief of Staff calendar and ensure coordination with CEO calendar and enterprise priorities
- Vet and prioritize meeting requests; coordinate all conference calls, interviews, meetings, and travel bookings
- Plan events including lunches, town halls, leadership offsite events, dinners and social gatherings
- Prepare and submit Chief of Staff expense reports
Partner with executive assistants to provide backup for the offices of the CEO and Publisher.
- Ready for all in-the-moment tasks, including full administrative support
- Handle longer-term projects as assigned
- Maintain company contact lists
- Manage time and prioritize incoming requests,
Handle a heavy volume of requests from internal/external parties including answering inquiries, resolving problems and making referrals
Prepare for meetings including briefing and memo writing
Maintain an extremely high level of confidentiality on a variety of company matters
Keep your finger on the pulse of the organization; be aware of major projects on each executive’s plate
Maintain relationships with important contacts within and outside of the company
Maintain executive office supplies
Manage executive suite conference room bookings
Register guests and provide building tours

Basic Qualifications:

2+ years of experience in an administrative or executive assistant role
Industry experience providing administrative support
Bachelor’s degree

Preferred Qualifications:

You are able to effectively interact with all levels of management and staff
Ability to jump in at a moment’s notice and build context necessary to contribute successfully
You demonstrate a track record of attention to detail and accuracy in your work
You are comfortable acting quickly to complete tasks in a timely fashion

The annual base pay range for this role is between $75,000.00 and $90,000.00.

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws, and will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.

By New York Times

"All the News That's Fit to Print and Post Online" would be a more accurate motto for this media titan. The New York Times Company (The Times Co.) publishes The New York Times, one of the world's most respected newspapers boasting a circulation of...

19 jobs

INDUSTRY

Broadcast Media

TEAM SIZE

1001-5000

LOCATION

Hybrid, based in New York, NY

DATE POSTED

June 17, 2023