Administrative Assistant | $17.51 - $19.98 / hour

A career at Easterseals Midwest ismore than a job- it is an opportunity to make a positive difference in people's lives every day. Community Services Managers are the link to the community for those they serve and is one of the most exemplary reflections of the wonderful mission driven work we provide every day. The people that carry out this rewarding, care giving support play an integral and crucial role in the success of our organization.

The Administrative Assistant is responsible for providing administrative support and ensuring efficient office/program operations.

Duties:

• Creates and maintains spreadsheets and reports for tracking and reporting departmental information.
• Creates, maintains and closes individuals' files in electronic records management systems.
• Prepares, scans and files individuals' documents into electronic records management systems.
• Orders and maintains adequate inventory of supplies, including but not limited to, medical supplies, paper products, office supplies, etc.
• Provides professional communication for internal and external stakeholders and responds to inquiries in a timely manner. This may include written communications such as newsletters, program materials, correspondence, etc.
• Provides administrative support for department, including but not limited to, scheduling meetings/appointments, and providing logistical and team support. May also perform check requests, mailings, filing, and other support activities.
• Prepares and sends information for billing. This may include reviewing and verifying individuals' authorizations, monitoring/tracking services, and maintaining billing and attendance spreadsheets.
• Greets visitors to the office/building and answers incoming phone calls.
• Supports program quality, safety and compliance measures, performs general upkeep of office space, and may ensure building maintenance is performed as needed.

A successful candidate will possess:

• Excellent interpersonal and communication skills to build relationships with a variety of stakeholders.
• Excellent attention to detail with high-level organizational and multi-tasking skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
• Knowledge of office equipment, computer systems and intermediate-level knowledge of Microsoft Office suite.

Qualifications:

• Must have high school diploma or equivalent.
• One year program or administrative experience required.
• Must have knowledge of Microsoft Office suite including knowledge of Excel.