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Administrative Assistant - Part Time

This is a part time position. Candidates must be able to work Tuesday, Wednesday, and Thursday from 9am-6pm in our Miami office.
If you are looking to be a part of an exciting and innovative group, this could be the place for you, as Edelman seeks a resourceful and energetic Administrative Assistant to assist our team, including senior level staff.

About the role:

    • The Administrative Assistant works closely with and supports the needs of key senior personnel and others around the network as needed. Responsibilities include, but are not limited to:
    • Maintain multiple calendars for appointments, calls, and meetings
    • Prepare daily mail/correspondence, review packages
    • Coordinate travel arrangements, travel itinerary, and portfolio
    • Coordinate and oversee document production and projects, as requested
    • Coordinate both in-house meetings and off-site meetings, including conference room set-up, beverages, food, and travel for visitors
    • Maintain client files, contacts database, and record keeping needs of group
    • Coordinate bi-weekly staff meetings
    • Complete special projects as assigned
    • Assist with operations assignments where needed
    • Compute personal and managers’ timesheets and expense reports in a timely manner
    • Maintaining office suite, ordering supplies, and answering staff questions about access

Basic Qualifications:

    • At least 2 years of relevant administrative experience in a public relations or communications agency and/or related fields
    • A bachelor’s degree or equivalent work experience

Preferred Qualifications:

    • Possess strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
    • Possess strong judgment and proven history of excellent customer service, including advanced organizational skills, excellent written, oral, and interpersonal communication skills, as well as the ability to discreetly handle confidential information
    • Ability to work autonomously, efficiently, be solutions-oriented, flexible, proactive, and anticipate needs is required to take ownership of work and excel in a team environment
    • Strong time-management skills, with attention to detail, following through on projects and handling multiple tasks
    • Strong ability to support individual executives, as well as client/practice teams with the essential ability to work collaboratively with others, at all levels
    • Proven ability to take direction from multiple sources
    • Interest in operations culture
    • Bilingual in English and Spanish preferred
$25,800 - $37,200 a year
An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.
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An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.

Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age’s 2019 A-List; the Holmes Report’s 2018 Global Digital Agency of the Year; and, five times, Glassdoor’s Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).

For more information please visit: www.edelman.com

Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law.

Edelman is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.
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CEO of Edelman
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Richard W. Edelman
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To provide strategic communications counseling and programming which enable our clients to build strong relationships across stakeholders, influence attitudes, inform audiences and shape behaviors with the potential to have a positive impact in ou...

35 jobs
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DATE POSTED
June 3, 2023

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