Job details

Administrative Assistant - PEP

Position Purpose

To provide administrative support to the Director and PEP faculty including event planning, curricular support, financial monitoring, and communications support and to coordinate activities that will increase efficiency, expedite/coordinate the work of others, and ensure smooth operation.

Description

This position will provide administrative support to the Director and Political Economy Project (PEP) faculty.

Required Qualifications - Education and Yrs Exp

Associates plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Education
Associate’s degree or the equivalent.

Experience
One to two years of office experience in a related field, with a high degree of autonomy.

Skills & Knowledge
In-depth knowledge of office procedures
Attention to detail.
Budgeting experience.

Strong organizational and planning skills and ability to set priorities.

Highly proficient with computer applications (Excel, Work, Outlook).

Excellent communication and interpersonal skills.

Initiative, sound judgment and ability to work independently.

Ability to maintain confidentiality.
Experience working in a cooperative and diverse community.

Preferred Qualifications

Graphic skills.

Department Contact for Recruitment Inquiries

Russell Muirhead

Department Contact Phone Number

603-646-2548

Department Contact for Cover Letter and Title

Russell Muirhead, Director - PEP

Department Contact's Phone Number

603-646-2548

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

This position is a 24-month term position.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Political Economy Project

Key Accountabilities

Description

Event Planning:

Works with the Co-Directors and Program Director to coordinate and support events (conferences, dinners, luncheons, retreats, etc.) including locating and reserving facility space, arranging for the necessary services, coordinating schedules, guests’ travel, poster preparation and publicity as directed by organizers.
Corresponds with visitors to arrange travel reservations and reimbursements.
Maintains an event calendar.
Coordinates with other offices and departments to arrange co-sponsorship of events.
Prepares event collateral including invitations, programs, name badges, registration sheets, and necessary briefing information.
Communicates relevant event specifications and instructions to College offices/departments and outside suppliers providing event support and follows up on their implementation.
Coordinates services provided by supporting departments such as FO&M, Hanover Inn, Classroom Technology Services, and others to ensure plans and instructions are implemented on schedule and on budget.

Percentage Of Time

50%

Description

Financial

Administers expenditures, tracks budgets, and maintains accurate financial records and reports.
Prepares annual budget and oversees year end close process.
Reports regularly to the Director on available financial resources.
Arranges for stipends and honoraria for visitors. Corresponds with visitors to ensure reimbursements are made in accordance with policy and in a timely manner.
Reconciles expenditures including payroll expense to projected costs.

Percentage Of Time

30%

Description

Curricular Support

Assist Co-Directors in preparing academic appointments (lecturers) and work with department administrators in relevant departments (Government, Philosophy, History, Economics) to prepare course descriptions.
Assist lecturers and affiliates with course administration – especially inviting guests, event planning, and preparing reimbursement requests.

Percentage Of Time

10%

Description

General Office Support

Interacts internal and external constituents and staff members and conveys information on behalf of the Director. Responds to inquiries.
Drafts and proofreads memos, minutes, forms and correspondence for Director review and signature.
Coordinates and schedules a variety of activities to support office functions and meetings.
Supports the office’s mission to foster inclusiveness and diversity.

Percentage Of Time

10%

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Performs other duties as assigned.

By Dartmouth

Dartmouth College educates the most promising students and prepares them for a lifetime of learning and of responsible leadership, through a faculty dedicated to teaching and the creation of knowledge.

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INDUSTRY

Colleges & Universities

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Hanover, NH

DATE POSTED

June 23, 2023