Administrative Assistant

Under the general supervision of the Department Financial & Administrative Officer, the incumbent is responsible for providing administrative, analytical, event planning, procurement, travel coordination, and general support to the department, including the faculty, research personnel, students, and staff. The incumbent will support daily business operations for the department, including mail distribution, submitting and tracking campus service requests such as facilities, ITS, printing, media, parking, etc. The position will be responsible for the coordination of all departmental events including reservations, catering, permits, and other coordination. Answers and directs department guests appropriately and screens incoming phone calls and general email questions and concerns accordingly. Customer service is a priority in this position, as well as front-desk administrative skills. The position is posted under the Department of Bioengineering, but may fill up to two positions from this recruitment, for both the Department of Bioengineering and the Department of Chemical & Environmental Engineering.

The hiring budget for this position is up to $66,774.24/yr.

**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. **

Education Requirements

Ability to work as a team player and establish and maintain cooperative working relationships.
Demonstrated knowledge and skill of concepts and practices of event planning, including the ability to effectively work with invited guests.
Demonstrated ability and experience in providing quality customer service.
Ability to function independently and take responsibility for results; organize workload with close attention to detail, manage multiple tasks and timelines.
Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner.
Excellent oral and written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Skill in communicating effectively and professionally using tact and diplomacy.
Skill in independently researching questions and making appropriate contacts when problem solving. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.
Ability to make appropriate decisions following established policies and procedures.

Knowledge of University policies and procedures related to procurement practices, equipment management, general accounting practices, account reconciliation, travel and entertainment reimbursement, and Internal Audit policies and procedures

Management skills to plan, coordinate, and direct numerous complex activities with competing deadlines and interruptions in a fast-paced environment.

Knowledge of University of California policies and procedures.

Working knowledge of UCR's on-line applications and service requests systems

Demonstrated time management and organizational skills with the ability to work quickly, accurately, and maintain records with strict attention to detail. Ability to set priorities and use initiative organizing and handling a heavy workload.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  
  

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.