Administrative Assistant

APCO Worldwide is seeking an administrative assistant to join our West Coast team. Candidates will be responsible for providing administrative support and guidance to staff. The Administrative Assistant will work directly with the West Coast Leadership Team other West Coast team members.

This role will be based remotely in Los Angeles and require some in-person meetings to events or our regional hub offices in Los Angeles depending on business needs.

We are looking for a master multi-tasker with excellent communication skills who can work well in a fast-paced environment under tight deadlines. Candidates should be able to perform a wide range of administrative functions to help ensure operational success. They should have a high level of integrity and attention to detail and a willingness to learn APCO’s systems and procedures to ensure procedures are followed.

To be successful in this role, candidates should be highly flexible and willing to work under conditions of ongoing change while remaining respectful of colleagues and clients in a diverse workforce. They should be highly responsible, organized, and have a desire to anticipate team needs, be proactive and create a positive experience for others. They should also be a strategic thinker who is committed to finding solutions to ensure smooth operations and effective communications on the West Coast.

Responsibilities:

• Acting as the administrative point of contact for the West Coast region between the West Coast team, and internal and external clients
• Provide personnel support to senior staff members as needed:
• Support with West Coast event scheduling and preparation
• Provide onsite support with special events, as needed
• Work closely with the APCO IT team to resolve IT needs
• Provide additional administrative support for broader West Coast team, as needed
• Schedule appointments and maintain calendars
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Submission of time and expenses
• Travel coordination and reinforce travel policy
• Document creation/execution/processing
• Onboarding outside consultants and vendors
• Submitting and tracking contracts and NDAs
• Supporting clients, including project set up, invoicing, and reporting

Qualifications:

• Strong communication skills and excellent interpersonal skills - both oral and written
• Solution-oriented with excellent problem-solving skills
• Passion for people and process improvement
• Proficient in MS Office 365 and Deltek Maconomy
• Prior experience working in a high growth, global organization is a plus
• Prior experience working in advertising, communications, PR, or consulting is a plus

Compensation Range: $45,000 - $65,000, depending on experience

About APCO

Founded in 1984, APCO Worldwide is an award-winning, independently owned global communication and business strategy firm with offices in major cities throughout North America, Europe, the Middle East and Asia. APCO combines a global perspective with local expertise to help clients around the world manage challenges, opportunities, perceptions and reputations. APCO clients include corporations and governments; industry associations and nonprofit organizations; and many of the top Fortune 500 companies. The firm is a majority women-owned business.

APCO Worldwide, named one of the Best Agencies to Work For in North America by PRovoke Media for four consecutive years and a 2020 Top Places to Work in PR by PRNews, offers a collegial work environment, countless training and development opportunities, and a competitive compensation and benefits package.

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