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Administrative Assistant - job 3 of 3

Position Details

Position Information

Recruitment/Posting Title
Administrative Assistant

Job Category
Staff & Executive - Administrative & Support

Department
BSPPP-Planning Practice Center

Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Bloustein School of Public Planning and Policy. The reporting to the Executive Director the New Jersey State Policy Lab, the Administrative Assistant/Executive Assistant is the essential liaison between the Policy Lab and various departments, including Human Resources and Financial Services.

Among the key duties of the position are the following:
  • Handles administrative matters for the New Jersey State Policy Lab, including preparing meeting agendas, meeting summaries, research briefs, and other research or evaluation project materials, scheduling meetings, processing forms (e.g., budgets, expenses, etc.), assisting in monitoring project budgets, and preparing financial and progress reports.
  • Provides logistical support for meetings (e.g., co-PI meetings, meetings with clients, funders, and research collaborators, case study interviews, faculty talks during summer internship program, etc.) and events (e.g., speaker series, panel discussions, forum presentations, student presentations during summer internship, etc.).

Position Status
Full Time

Hours Per Week

Daily Work Shift
Day

Work Arrangement

FLSA
Nonexempt

Grade
03

Position Salary

Annual Minimum Salary
44831.000

Annual Mid Range Salary
55743.000

Annual Maximum Salary
66655.000

Standard Hours
37.50

Union Description
URA-AFT Administrative

Payroll Designation
PeopleSoft

Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.


Seniority Unit

Terms of Appointment
Staff - 12 month

Position Pension Eligibility
ABP

Qualifications

Minimum Education and Experience
  • Bachelor’s degree and administrative management experience (preferably in an academic setting) demonstrating knowledge and understanding of office administration, work organization, coordination, facilitation, and report writing principles and practices; or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities
  • Must have exceptional interpersonal skills.
  • Requires the ability to work independently.
  • Requires excellent verbal and written communication skills, strong organizational abilities and attention to detail, computer literacy, and general Internet and electronic communication skills.
  • Other duties as assigned.
  • Must be committed to using research as a tool for achieving equity.

Preferred Qualifications
  • Familiarity with public policy research.

Equipment Utilized
  • The position is expected to have a strong command of Microsoft Excel, Word, and PowerPoint.
  • Must be proficient in Adobe, Zoom, Teams, and basic website software.
  • Experience with report design software would be helpful.

Physical Demands and Work Environment
  • This position may require an ability to lift and move boxes as events require.

Special Conditions

Posting Details

Posting Number
23ST1387

Posting Open Date
05/25/2023

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Downtown New Brunswick

City
New Brunswick

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

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Having been founded even before the United States, Rutgers University can teach its students a thing or two about history. Founded in 1766 as Queen's College, the university was the colonies' eighth institution of higher education. It offers under...

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DATE POSTED
June 2, 2023

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