Administrative Assistant

At Bohler, we empower the ambitious to become the accomplished. This greater purpose connects us with like-minded professionals, fosters meaningful relationships, and generates the alignment necessary to produce an unrivaled consulting and employment experience.

Our Herndon, VA office is looking for an Administrative Assistant who embodies this purpose.

What You'll Do:

As an Administrative Assistant, you will:

• Become the backbone of an energetic engineering team that can’t live without you
• Prepare proposals, from draft to client-ready
• Format, review and edit letters, reports, and all other correspondence
• Assist managers with project status updates
• Process monthly Amex and expense reports in Concur and Vantagepoint
• Use accounting software to lookup project invoices
• File project documents and track tasks
• Complete Contract Data Sheets
• Assist with submissions to outside agencies (production of reports, collecting materials to prepare for submissions)
• Develop relationships with key internal contacts
• Plan and handle logistics for conferences, meetings, and events, including agenda creation, meeting minutes, capturing action items, etc.
• Calendar management and coordination of travel logistics
• Assist with preparing Map Packages and or Site Photo Package
• Format, Print & Assemble Site Plans/Reports, etc, for Submissions
• Transmit Correspondence through NewForma
• Calculate Application /Escrow Fees, Request Checks for Submissions / Request checks from Accounting for Agency applications, etc.
• Use Project Manager Dashboard to track AR Payments/follow up with client for payment status
• Perform other duties as assigned
• Be the driving force behind efficient project coordination to meet project deadlines in a fun, fast-paced environment
• Hone your ability to provide exceptional project prioritization, meeting management/logistics, and assistance in business development efforts
• Partner with your manager to tailor your career path towards YOUR vision

What We Offer:

• A supportive and flexible work environment that empowers employees to stay healthy, fulfill their passions, and balance work and life goals
• The opportunity to take ownership of your career with an unsurpassed focus on career development and mentorship
• A Learning & Development department that facilitates ongoing soft and technical skills training
• Open and transparent communication with senior leadership as well as local office management
• Team building activities/events and a collaborative work environment

What You'll Need:

• 3+ years of experience supporting management level
• High School Diploma or GED required, Associates/Bachelor’s degree a plus
• Proficiency with MS Office (Word, Excel, Outlook). Knowledge of Concur and CRM a plus
• Strong verbal and written communication skills, including excellent spelling, grammar and proof-reading skills
• Experience with technical writing (transcribing, formatting technical reports & letters)
• Knowledge of state agencies, county and local municipality planning and zoning procedures a plus
• Working knowledge of financial coding and client billing process a plus
• Ability to handle confidential documents and information with discretion and in a professional manner
• Self-starter with strong multi-tasking, time management and follow-up skills. Proactive approach and ability to prioritize
• Strong attention to detail while maintaining consistent work flow and meeting deadlines
• Ability to work independently as well as part of a team
• Excellent customer service skills to represent the organization with clients, affiliates and outside agencies and to efficiently obtain needed information

Bohler is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.

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Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No weekends

Work Location: In person