Administrative Assistant

Exponent is a leading engineering and scientific consulting firm that brings together more than 90 different disciplines to solve the most pressing and complicated challenges facing stakeholders today. Our vision is to engage the brightest scientists and engineers to empower clients with solutions for a safe, healthy, sustainable and technologically complex world. We leverage over 50 years of experience in analyzing accidents and failures to advise clients as they innovate their technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.

We employ experts with degrees from top programs at over 500 universities, as well as technical specialists with extensive experience spanning a variety of industries. At Exponent, we look to hire intelligent and driven people who want to make an impact and grow their careers within a dynamic consulting firm. You will work together with our consultants to provide outstanding service to our clients and to achieve our vision as a pre-eminent engineering and scientific consulting firm. We are excited about your interest in joining our growing team!

Key statistics:

• 1100+ Team members
• 900+ Consultants
• 550+ Ph.D.s
• 30+ Offices globally

We are currently seeking an experienced Administrative Assistant for our Bellevue, WA office. In this role you will be part of an administrative team, responsible for performing a wide variety of diverse, administrative tasks to provide a high level of support for our professional consultants and corporate staff.

Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview.

Your responsibilities will include:

Consultant / Corporate Staff Support

• Preparing and processing expenses
• Setting up and running project conflict checks
• Drafting retention letters and statements of work
• Setting up new projects in our electronic system
• Printing and collating project binders
• Running ad-hoc project reports
• Assisting with accounts receivable collection, invoicing, purchasing
• Editing documents including formatting, grammar/spelling, general content review, and sometimes editing large (250+ page reports)
• Organizing final project documents prior to submission
• Assisting with basic graphic support (inserting photos, searching for graphics to insert in presentation decks, etc.)

General Office Support

• Providing front desk coverage including low-volume phone coverage and greeting visitors
• Handling office supply orders and inventory
• Maintaining organization and upkeep of supply/copy room, conference rooms, and kitchen area
• Handling mail and shipping/receiving
• Coordinating onsite meetings to include: conference room schedules, setting up web conference systems, catering, room set up/clean up
• Supporting Facilities requests administratively (both from corporate and the building management)
• Coordinating equipment maintenance (copy machines, kitchen appliances, etc.)
• Assisting Human Resources with local candidate interview scheduling
• Organizing office events such as employee celebrations, holiday parties, etc.

You will have the following skills and qualifications:

• Prior experience providing administrative support to a team, of which, at least two or more senior/executive level staff
• Experience working in a professional services firm or law firm is a plus
• High level attention to detail and the ability to manage several tasks simultaneously
• Working experience and advanced knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook
• Working experience with Vision/VantagePoint is a plus
• Prior experience with running conflict checks is a plus
• Working experience and advanced knowledge in online conferencing systems like Microsoft Teams
• Strong editorial skills
• Must be able to demonstrate strong organizational, planning, monitoring of tasks, and follow-up skills
• Demonstrated problem-solver
• Committed to quality work product both for independent tasks and team projects
• Demonstrated self-starter that is dependable and shows initiative
• Motivated and committed to learning new systems, processes, skills
• Ability to multi-task, work under critical time deadlines, re-evaluate priorities, and interact with all levels of professional staff
• Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment
• Must be able to lift, push, pull a minimum of 20 lbs.

To learn more about life at Exponent and our impact, please visit the following links:
https://www.exponent.com/careers/life-exponent
https://www.exponent.com/company/our-impact

We value and encourage diversity, equity and inclusion across all facets of our fi rm. Having a team built of people with different backgrounds, skills and perspectives allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.

Compensation:

Exponent's total compensation plan is consistent with its expectations of the quality and quantity of work performed and with the professional standards set by Exponent. At the Administrative level, total compensation includes base salary, overtime, annual bonus and 401(k) employer contribution of 7% of base salary.

The base salary range for this position is $44,624 - $63,360 depending on experience and capabilities which will be assessed during the interview process.

Benefits:

Access benefits information on our Life @ Exponent page:
https://www.exponent.com/careers/life-exponent

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at HR-Accommodations@exponent.com .