Administrative Assistant

At Richemont Americas, We are proud to employ talent from many different backgrounds, experiences, and identities. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence. We continue to work towards creating a workforce that represents the diversity of our clients and our communities.

CRC Administrative Assistant

Richemont| Grand Prairie, TX

PRIMARY DUTIES

The Richemont Client Relations Centre Administrative assistant is key member of operations team responsible to handle general office and administrative tasks for the community and leadership. Assisting with the day-to-day operations for the existing (Miami and Dallas) and future CRC offices is key to enable the operations and leaddership teams focus on their deliverables.

KEY RESPONSIBILITIES

Administrative Responsibilities for Offices:

• Order and monitor budget for office supplies
• Order and monitor budget for break room supplies
• Manage budget and expenses for Engagement committee
• Coordinate Engagement committee initiatives for remote and office community
• Receives and distributes mail and packages
• Maintain seat map for offices

Administrative Responsibilities for Operations:

• Maintain visitor calendar
• Be the first point of contact for visitors
• Liaises and assists with arrangements for (VIP) visitors as requested
• Coordinate meetings, food planning and events as requested
• Support CRC & eCom Departments for data entry and special projects
• Assist in document creation and management as requested
• Assist in travel arrangement planning and expense report completion for Directors
• Document responsibilities and used references in One Note as base for training and reference
• Post and update calendars where needed
• Liaises with Logistics team regarding any delivery or shipment requests
• Liaises with the Building and Office Services team regarding any repair or building requests
• Liaises with Health, Safety & Environment and Security teams regarding any policy and process updates

Internal communication:

• Centralizing all internal communication information
• Producing related internal communication content to be displayed on the various channels.
• Managing the updates of all internal communication channels: cork boards, yammer, break room screens, and weekly newsletter.
• Drafting leadership formal communication to employees
• Post announcements and other relevant employee info to the organization

Administrative Responsibilities for invoices & reporting:

• Maintain Non Stock Purchase order (NSPO) process
• Run “refresh” queries for certain reports and distribute to a distribution list.
• From time to time assist in document formatting of process documents.
• Invoice preparation, coding, and SAP VIM process for operations expenses
• Alert management in regards of VIM issues or invoices not paid.

JOB PROFILE

Education:

• High school diploma or equivalent is required. Post high school education is preferred.

Required Experience:

• Minimum 1-3
• years of experience in an administrative assistant role at a similar size company.

Technical Skills/Abilities:

• Exceptional skills in Microsoft Office applications (Excel, Word, Power Point, Access, One Note)
• Ability to communicate professionally, both written and verbal throughout organization
• Utilization of SAP system

Personal Skills:

• Exceptional communication required (both written and verbal)
• Capacity to adapt communication to the audience.
• Exceptional organisational skills required; responsive and able to follow up.
• Good interpersonal skills; ability to multi-task.
• Self motivated

Richemont offers a generous compensation and benefits package for eligible employees. Only candidates selected for further consideration will be contacted.

We Offer

We care about our associates health and wellbeing and offer a comprehensive benefits program to support you and your loved ones. Our core benefits include medical, dental, and vision programs. Health savings and flexible spending accounts are available to support your financial needs, along with access to the employee assistance program for you and your household members. The company offers income protection solutions including life insurance, disability benefits, and 401(k) with employer match. Understanding the importance of wellness and work-life-balance, our package includes a wellness reimbursement benefit and paid time off. We also encourage associates to give back to their local community by using their volunteer time off days to support important initiatives that drive change.

At Richemont, We Craft the Future!