Administrative Assistant/Receptionist

Berkshire Hathaway HomeServices Arizona Properties, a leader in the real estate industry, is currently looking for an Administrative Assistant with exemplary communication skills, and verbal, and written etiquette to join our Scottsdale Office.

If you are a team player, detail-oriented, highly organized, and enjoy the fast pace of a busy office, this may be a great opportunity for you. The Administrative Assistant performs daily branch office operations in support of sales associates, management, and branch administrative staff.

Responsibilities:

• Perform daily branch office operations, which may include opening an office, maintaining office appearance, distributing and processing mail, and maintaining office supplies and forms.
• Answer phones, greet visitors, schedule appointments and assist with client communications.
• Train new sales agents on office equipment and computer programs.
• Act as a liaison between sales associates and office management.
• May provide support to office management and backup support for clerical staff.
• Create brochures, flyers/postcards, sign-in sheets, and promotional pieces, as assigned.
• Create letters to clients, presentation materials, sales associate introduction cards, and temporary business cards.
• May process license application paperwork for new, renewing, and transferred sales associates.

Perform any additional administrative and support responsibilities as requested or assigned.

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected timeframes and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct, and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Required Education & Experience:

• Minimum high school diploma or the equivalent. Secondary education preferred
• A minimum of one-year clerical or administrative

Required Skills:

• Knowledge of real estate, title, and/or mortgage business preferred.
• Strong computer skills; proficient in Microsoft Office products.
• Strong verbal and written communication skills.
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Strong organizational skills, accuracy/quality, and detail-oriented.
• Strong interpersonal skills, a customer service focus, and the ability to work as a member in a team-oriented environment.
• Effective analytical and problem-solving skills.

Benefits:

Full suite of benefits including Medical, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and PTO.

Location:

Scottsdale, AZ 85255